Temporary Administrator/ Office Assistant

4 weeks ago


Hoddesdon Hertfordshire, United Kingdom Room at the Top Recruitment Full time

We have an exciting opportunity to work within a varied role supporting two different departments and branches within the same business located in Hoddesdon. The successful candidate will be required to work full-time hours (8.30am – 5pm Monday – Friday) and the role will be split between Hire Administration in the mornings and Office administration for a different area of the business in the afternoons. Candidates must be flexible, adaptable and be able to adjust between to two different roles. Working in small friendly Head Office providing all aspects of clerical/administrative support to ensure the smooth running of Contracts/Hire and business office. This role offers a £Competitive salary.
Duties include:
Administrative control of contracts/hires through from quotation-order-invoice-completion to include:
· Production of quotations, contracts, purchase orders, del/collection documents etc.
· Calculate and raise sale invoices
· Liaison with customers, suppliers, own branch Managers, Directors, engineers – organising deliveries/collections, updating in-house transport diary, recording service visits.
· Job costing – inputting labour, vehicle information etc
· Maintaining stock records, including insurance registers.
· Producing weekly/monthly/annual spreadsheets and reports (Excel)
· New customer credit account applications – taking up references etc.
· Formulating client/project payment terms with Directors.
· Assisting Marketing team with introductory letters, researching potential
· UK and export sales markets, following up sales leads, Google analytics etc.
· Respond to customer enquiries. Sharing telephone duties.
· Efficient control of contract admin – seeing contracts through from quotation stage to invoicing to job costing and completion.
· Liaison with suppliers, raising purchase orders & progressing orders, pairing acknowledgements, cross checking purchase orders/del notes/invoices etc before Accounts Dept process.
· Raising sales invoices, delivery tickets etc on Opera system
· Allocating materials to jobs, booking timesheets to jobs – using Opera.
· Job costing reports, sales and purchase reports – Opera
· Assist with Web Shop admin
· Liaison with service engineers including job allocation, providing job info, booking accommodation, flights etc.
· Customer liaison, credit account applications, assist Accounts with credit control.
· Assist management with organisation/attending sales exhibitions/industry conferences
· Assist Marketing with intro letters, customer research, mailshots, Google analytics etc
This is a key position working within 2 small teams and it is essential to have a reliable, flexible, communicative approach with a ‘can do’ attitude. Having a sense of humour and being keen to assist other people is essential (so is making the tea).
Skills and Experience:
· This role requires and experienced and enthusiastic person with at least 3 years’ experience in a similar administrative support role.
· Excellent organisational, multi-tasking skills (administering several contracts at a time)
· Attention to detail, accurate, numerate (working knowledge of Opera , Sage or similar accounting would be an advantage)
· Experience of using Publisher & PowerPoint an advantage, but not essential
· Proficient in Word, Excel and general IT skills
· Able to prioritise workload & keep calm under pressure
· Be a team person, a strong communicator (essential for team efficiency and keeping management informed) and be able to motivate others
· Calm, confident, polite and happy manner essential
· Excellent spoken and written English skills
· Excellent organisational skills – able to manage several contracts at any time.
· Have methodical, organised working practices to ensure admin on all jobs completed to high standard
· Attention to detail - Accurate - Numerate - use initiative
· Confident telephone and face to face contact
· Reliable, conscientious with good time-keeping and attendance
#J-18808-Ljbffr



  • Hoddesdon, Hertfordshire, United Kingdom Mosaic Recruitment Ltd., Full time

    Temporary Administrator 1-2 week period Our lovely client in Hoddesdon is looking for a Temporary Administrator to help with general office support for approx. They require someone that has worked within an office environment previously and is able to pick up tasks quickly and efficiently to support them with admin duties. Monday - Friday 8.44 per...


  • Watford, Hertfordshire, United Kingdom Office Angels Full time €15

    Role: Payroll Administrator Contract: Temporary, 3 Months Hours: 37.5 Hours (8.00AM start) Pay: £15.00 per hour, paid weekly. Start Date: ASAP Office Angels National Accounts are looking for an experienced credit controller to provide support for their client in Watford. This is a temporary assignment to last a minimum of 3 months. Some duties to...


  • Watford, Hertfordshire, United Kingdom Office Angels Full time €15

    Role: Payroll Administrator Contract: Temporary, 3 Months 00 per hour, paid weekly. Start Date: ASAP Office Angels National Accounts are looking for an experienced credit controller to provide support for their client in Watford. This is a temporary assignment to last a minimum of 3 months. Using SAP software Assisting in the payroll...


  • Watford, Hertfordshire, United Kingdom Office Angels Full time

    Job Title: Broker Administration Assistant Contract Details: Permanent, Full time Monday to Friday Our client is a leading provider of specialist mortgages and property finance in the finance industry. They are dedicated to helping homeowners, landlords, and property investors achieve their financial goals. With a focus on proactive solutions and...


  • Watford, Hertfordshire, United Kingdom Office Angels Full time €32,000 - €35,000

    Job Title: Broker Administration Assistant Contract Details: Permanent, Full time Monday to Friday Our client is a leading provider of specialist mortgages and property finance in the finance industry. They are dedicated to helping homeowners, landlords, and property investors achieve their financial goals. With a focus on proactive solutions and...

  • Temporary Assistant

    2 weeks ago


    Hoddesdon, Hertfordshire, United Kingdom B3Living Full time €18,102 - €20,113

    Governance Assistant We're B3Living, a social business that helps people who are priced out of the housing market to find a home. Our mission is to make a sustainable, positive change to the housing crisis for our customers and communities. You'll find us working in Broxbourne and across southeast Hertfordshire, where we have 5,300 homes supporting more...

  • Temporary Assistant

    2 weeks ago


    Hoddesdon, Hertfordshire, United Kingdom B3Living Full time

    Governance Assistant We're B3Living, a social business that helps people who are priced out of the housing market to find a home. Our mission is to make a sustainable, positive change to the housing crisis for our customers and communities. You'll find us working in Broxbourne and across southeast Hertfordshire, where we have 5,300 homes supporting more...

  • Temporary Assistant

    1 hour ago


    Hoddesdon, Hertfordshire, United Kingdom B3Living Full time €29,768 - €33,075

    Governance Assistant We're B3Living, a social business that helps people who are priced out of the housing market to find a home. Our mission is to make a sustainable, positive change to the housing crisis for our customers and communities. You'll find us working in Broxbourne and across southeast Hertfordshire, where we have 5,300 homes supporting...


  • Hoddesdon, United Kingdom Mission 4 Recruitment Ltd Full time

    **Temporary Site Administrator - Hoddesdon - At least 8 weeks - ASAP START** We are looking for an experienced Site Administrator to help with administrative and secretarial duties for a site based in Hoddesdon. This is a temporary contract to cover a period of extended leave but it could be longer. The hours are 9am-5pm but thereis flexibility to start...

  • Office Administrator

    24 hours ago


    Hertfordshire, United Kingdom Jark Full time

    Location: Letchworth Job Title: Administrator/Office Assistant My client is looking for an Administrator to join their team in Letchworth to work full time on a temporary to permanent basis. They are looking for someone with previous general administration experience to undertake the smooth running of the office and the booking and organising of Tradesman....

  • Office Administrator

    2 weeks ago


    Hoddesdon, United Kingdom PSV Transport Systems Ltd Full time

    **PSV Transport Systems Ltd **are a parts and service provider to the bus and coach industry. A new opportunity has arisen to provide support to the Accounts and HR department. We’re seeking a detail-oriented and enthusiastic individual to join our accounts team as an administrator. This permanent and office-based role is based in Hoddesdon,...

  • Office Administrator

    2 weeks ago


    Hoddesdon, United Kingdom Room At The Top Recruitment Full time

    We have an exciting opportunity to work within a varied role supporting two different departments and branches within the same business located in Hoddesdon. The successful candidate will be required to work full-time hours (8.30am - 5pm Monday - Friday) and the role will be split between Hire Administration in the mornings and Office administration for a...


  • Hoddesdon, Hertfordshire, United Kingdom Mosaic Recruitment Ltd., Full time

    Temporary Administrator 1-2 week period Our lovely client in Hoddesdon is looking for a Temporary Administrator to help with general office support for approx. 1-2 weeks depending on workload. They require someone that has worked within an office environment previously and is able to pick up tasks quickly and efficiently to support them with admin duties....


  • Hoddesdon, United Kingdom TRILOGIC RECRUITMENT LTD Full time

    The Office Administrator will be responsible for the day to day administration of the busines. In return, the Office Administrator will receive an attractive salary of £25,000, 28 days annual leave (includes bank holiodays), Company Pension, Reward & Recognition, and paid tea breaks **About the role** - Dealing with incoming and outgoing correspondence -...


  • Watford, Hertfordshire, United Kingdom Office Angles UK Full time €17

    Temporary Assistant Management Accountant Job Title: Assistant Management Accountant to start Immediately Location: Watford Contract Details: Temporary with the possibility to turn permanent Rate: £17ph paid on a weekly basis Hours: Monday - Friday 9am - 5:30pm About Our Client: Our client is a dynamic and growing service industry company,...


  • Hitchin, Hertfordshire, United Kingdom Online Marketing Shop Full time

    Office Administrator Part-time - 20 hours per week Mon - Friday, 09:30 to 13:30 About Online Marketing Shop We are a specialist marketing and advertising company based in Hitchin, Hertfordshire. As an Office Administrator, you will provide administrative marketing and sales support to our Campaign Manager and Sales Director. You will provide...


  • Hoddesdon, United Kingdom Lux Electrical Contractors Full time

    Lux are seeking an experienced administrator to support our electrical department. Exact salary is dependant on experience and can be further discussed. We are looking for a committed, enthusiastic person that has a confident attitude to learn and digest technical information. Long term prospects for progression are available. Lux have a thriving fast...


  • Hoddesdon, United Kingdom Lux Electrical Contractors Full time

    Lux are seeking an experienced administrator to support our electrical department. Exact salary is dependant on experience and can be further discussed. We are looking for a committed, enthusiastic person that has a confident attitude to learn and digest technical information. Long term prospects for progression are available. Lux have a thriving fast...


  • Watford, Hertfordshire, United Kingdom Anker Innovations LTD Full time

    Job Description: 1. Plan, coordinate and direct a broad range of services that allow the organization to operate efficiently. 2. Provide support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. 3. Oversee the administrative operations related to budgeting, contracting, and project...


  • Watford, Hertfordshire, United Kingdom Anker Innovations LTD Full time

    Job Description: While professional experience and qualifications are key for this role, make sure to check you have the preferable soft skills before applying if required. Plan, coordinate and direct a broad range of services that allow the organization to operate efficiently.Provide support to our managers and employees, assisting in daily office needs...