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Executive Assistant Project Manager
3 months ago
Company Description:
MarMarine Ltd is a new Design Atelier company in Cascais Portugal, connected with Yacht Designers Tony Castro Design Group
Tony Castro Yacht Design is a company dedicated to the design of Yachts, both Sail and Power., since 1980.
Tony Castro studio helps seize the sailing opportunities of tomorrow by providing private experiences vessels. We have embedded in our DNA the spirit of adventure, the expertise of naval engineers and passion of designers. Exploring and embracing the benefits of new technology allows us to create the most stylish and safe yachts to offer a full range of personalized yachts to meet and exceed the high standards of our customers.
With more than 40 years of experience, we have preserved a keen focus on solving industry challenges, sharing our passion for the sea with our customers and creating long-lasting partnerships.
Job Summary:
The Executive Assistant and project manager will provide high-level administrative support to the CEO and the team by managing their schedule, handling correspondence, preparing reports, and performing a variety of tasks that support the executive's role. The ideal candidate will be based in Cascais (Portugal) , speak English & Portuguese, highly organized, proactive, and capable of handling sensitive information with discretion.
Key Responsibilities:
- Manage the executive’s calendar and coordinate travel arrangements.
- Prepare and edit correspondence, communications and other documents.
- Handle confidential information and maintain the security of records and files.
- Act as the point of contact between the executive and internal/external stakeholders.
- Organize and prioritize information, emails, and requests for the executive’s attention.
- Assist with the preparation of reports, meeting agendas, and minutes.
- Create, curate, and manage published content (images, video, written, and other media) across all social media platforms, including Facebook, Instagram, LinkedIn.
- Monitor and respond to user interactions, comments, and inquiries across social media platforms in a timely and professional manner.
- Create quarterly newsletters and manage published content (images, video, written, and other media)
- Coordinate and manage special projects as assigned.
- Perform general administrative duties such as filing, faxing, and ordering office supplies.
- Support the executive in managing personal tasks as needed.
Qualifications:
- Bachelor’s degree in business administration or related field preferred.
- Proven experience as an Executive Assistant or other relevant administrative support roles.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook) and must operate or learn QuickBooks, Dropbox and Mailchimp
- Strong writing, editing, and communication skills, with a keen eye for detail and creativity.
- Excellent organizational and time-management skills.
- Strong verbal and written communication skills.
- Ability to work independently and handle multiple priorities.
- High level of discretion and confidentiality.
- Familiar with Marine business, Yachts/boats graphic designer or a sailor perhaps will be a bonus.
You can expect in return...
Competitive base salary
20 days of annual leave
A huge opportunity to learn and growth
Send detailed CV and all relevant information to tony@tonycastroyachts.com
