Operations Administrator

Vacancy Name Operations Administrator Vacancy No VN1771 Employment Type Permanent Duration N/A Location City Manchester Location Country United Kingdom Company Description Xeinadin was established in 2019 when a number of leading business advisory and accountancy practices across the UK and Ireland came together to re-imagine the future of accountancy. Our collective mission to provide locally forged, trusted business advice to SMEs through forward-thinking, close-knit relationships remains pivotal to our growth. It's our people who drive our business forward, and we offer them future-focused career opportunities whilst supporting individual specialisms. Our regional offices of over 3000 colleagues operate collaboratively, combining collective expertise to maximise potential. Description We are looking for a highly organised and proactive Operations Administrator to join our team. This role provides essential administrative and coordination support across our Operations function, with a particular focus on the Risk team and the Health & Safety (H&S) and Sustainability team. You will play a vital part in maintaining smooth operational processes, monitoring compliance activities, and supporting key reporting cycles across the business. Key Responsibilities Health & Safety and Sustainability Support: Collect, verify and standardise key operational data from local offices, ensuring tracking systems remain accurate and up to date. Draft and input action lists into Monday.com ; maintain ongoing logs of open and completed H&S actions. Monitor completion of risk assessments, identify overdue tasks and follow up with relevant stakeholders. Collate utilities invoices and support onboarding progress for offices joining the central utilities process. Help draft procedural documents, templates and workflow notes, ensuring version control is maintained. Support the development and maintenance of intranet content relating to H&S and Sustainability. Risk Team Support: Maintain and update risk, control, incident and outcome registers in Monday.com and Excel. Coordinate meetings and reporting cycles, tracking actions to ensure timely completion. Manage document control, policy collation and evidence gathering for audits and reviews. Support the management of business insurance policies, including data logging and renewal schedules. Administer the gifts and hospitality register. Assist with ad hoc projects such as offshore service reviews and policy consolidation. Liaise across teams to collect updates, support governance processes and maintain accurate records. Provide broader administrative support to the Operations function as required. Key Requirements Experience in an administrative role within a regulatory, compliance or risk-based team. Knowledge of health & safety legislation is desirable but not essential. Exceptional organisational and record-keeping skills, with a high level of attention to detail. Able to manage multiple tasks, deadlines and stakeholders in a fast-paced environment. Strong analytical ability, with confidence in reviewing data for trends or potential risks. Additional Requirements Excellent written and verbal communication skills. Proficient in Microsoft Office (Word, Excel, PowerPoint). Professional handling of confidential information, with a proactive and solution-focused approach. Model Hybrid Salary Competitive Benefits Benefits Company Pension Scheme 25 days of annual leave + bank holidays Additional annual leave days from certain levels of seniority Ability to buy up to 5 days of annual leave to reach a maximum of 30 days per annum Business closure over Christmas* Life Assurance x4 annual salary Enhanced family leave policies Enhanced Company Sick Pay Employee Assistance Programme – 24/7 support, free and confidential Corporate Discounts Platform Flexible Benefits platform with ability to opt-in to various insurances (level of seniority dependent & self-funded at corporate rates) such as: PMI single or family Critical Illness Cover Cash plan Cycle to work Eye care Dental subject to exceptions and business needs