Commercial & Legal Coordinator

3 weeks ago

Leeds, United Kingdom Rivendell Full time

An exciting opportunity has arisen within our Commercial department for a Commercial Coordinator to join the team based in Leeds on a permanent basis. The Commercial Coordinator is responsible for consolidating all project costs from all stakeholders into project quotes and invoice on a weekly basis.

Key Areas of Responsibility:

* Receiving and checking design, graphics and legal invoices from suppliers, against the Asda pricing matrix’s and raising any discrepancies with suppliers and requesting credits/invoices or any extra documents (evidence for certain tasks carried out on the project) as required

* Producing the Weekly Asda Invoice of all consolidated projects and balancing the MyArtwork & outwork sold reports to the weekly invoice sheet identifying and correcting any discrepancies

* Establishing relationship management by communicating externally and internally via e-mail and sharing information with relevant parties involved throughout the invoicing process

* Check every invoice received in accordance with the relevant client’s procedures and pricing structure, collating any extra information/documents as required

* Ensure accurate allocation of charges to the relevant stakeholders is applied to all jobs before submission of the weekly invoice

* Chasing queries and obtaining permission from relevant parties to charge certain costs carried out on projects

* Resolve any queries promptly, ensuring any changes to invoice amounts are accurately documented

* Manage daily/weekly/monthly workload to ensure efficient invoicing of completed work

Key Requirements:

* Good communicator (written and verbal) at all times

* Organised and calm under pressure

* Friendly, approachable and flexible - a team player

* Proactive, positive, enthusiastic - demonstrates “can do” attitude

* Maintain a high level of confidentiality

* Excellent attention to detail

* Able to work in a fast-paced and ever-changing environment

* Demonstrate problem solving and analytical skills and techniques

* Able to organise and prioritise own workload

* Able to work to tight timescales

* Confident with a range of IT applications i.e. Word, Outlook, Excel and PowerPoint

Selection:

This is an excellent opportunity to join a progressive business who invest in people. Should you feel that your skills and experience match the specification, please forward your covering letter and CV along with your salary expectations to our team. Due to the volume of applications we receive, unfortunately we are unable to provide individual feedback. If you have not heard from us within 7 days after the closing date, then please assume that your application has not been successful

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