Executive Assistant to Chief Executive Officer

3 weeks ago

United Kingdom Impact Creative Recruitment Ltd Full time

Executive Assistant to the CEO + Lead EA

Central London (Hybrid Working, 2 days per week in the office)

65-70K

18 month FTC (potential perm)

A leading FinTech business are in search of a top-class strategic level EA to join their team and support the CEO on an 18 month FTC.

As a tech business at the forefront of innovation and revolutionising the way financial services are delivered, this is an interesting and dynamic company with a collaborative, forward thinking and flexible team. As an experienced Senior Executive Assistant, you will provide comprehensive support to the CEO (with minimal potential overspill to the co-Founder) ensuring the smooth operation of day-to-day activities while actively contributing to strategic initiatives and business development efforts. The ideal candidate will be a proactive, detail-oriented professional with exceptional communication and organisational skills, capable of thriving in a fast-paced and ever-evolving environment.

ROLE:

As the Executive Assistant to the Chief Executive, you will act in true partnership, providing strategic level support, acting as a confidante and right hand to your Exec while being a vital connection point within the organisation and with senior external stakeholders.

Key Tasks/Responsibilities:

  • Act as the primary point of contact and facilitators for the CEO, managing their time and communications with efficiency and professionalism.
  • Provide complex diary management factoring in thinking time and being 3 steps ahead in managing priorities
  • Full inbox management and complex travel management
  • Prepare and organise materials for meetings, including agendas, presentations, and supporting documents, and provide follow-up support as needed.
  • Full Board support including scheduling meetings and prep (materials, minutes, actions, follow up)
  • Anticipate and proactively address the needs of the CEO, handling inquiries, requests, and issues with tact and discretion.
  • Liaise with the SLT and assist in arranging meetings, fostering strong team relationships and providing regular project and company updates
  • Assist with project and act as an additional pair of hands with client work related to the CEO
  • Arrange all company meetings
  • Assist with special projects, events, and ad-hoc tasks as required, demonstrating flexibility and adaptability in a dynamic environment.
  • Act as Lead EA, providing support and mentoring to the PA/ EA team and ensuring high quality output
  • Liaise with key stakeholders, UHNW clients and managing internal relationships

REQUIREMENTS:

  • Proven experience as a strategic Executive Assistant to CEO.
  • Experience managing / leading a team of PA's (mentoring, performance management, and professional development)
  • Experience from within a similar professional services, tech or finance
  • Experience dealing with senior-level external stakeholders.
  • Proactive and highly organised with the ability to anticipate, communicate, and manage opportunities and challenges.
  • Strategic with high-level, pre-emptive thinking
  • Able to manage up effectively and provide partnership support
  • Resilient, calm under pressure and able to navigate an agile work environment
  • Excellent communication skills, both written and verbal, with the ability to interact effectively with internal and external stakeholders at all levels.
  • Demonstrates professionalism and integrity
  • Exceptional attention to detail, and ability to prioritise tasks in a dynamic environment.
  • Ability to maintain confidentiality, exercise sound judgment, and handle sensitive information with discretion and professionalism.
  • Top class attention to detail and excellent writing abilities for drafting emails, reports, and meeting minutes that are clear, concise, and professional.
  • Ability to work at pace without compromising on quality of work
  • Ability to work flexibly in response to the needs of the business

If you are a highly motivated and detail-oriented professional with a passion for providing strategic support to executive leadership please apply today for an immediate interview

Impact is an inclusive agency committed to building diversity in the Media and Creative Industries. If there are any adjustments required, to enable a more accessible experience, please do not hesitate to let us know. Representing a diverse talent pool and creating a safe space for all our candidates to shine is at the heart of what we do.

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