Administrative assistant
3 weeks ago
Aramco is a world leader in integrated energy and chemicals. Our offices in Europe support a wide range of activities from facilitating the safe and reliable delivery of energy to customers around the globe, to pushing for breakthroughs in research and innovation.
Aramco Overseas Company (AOC) MANCHESTER are looking to hire a detail-oriented and proactive Business Assistant to join our dynamic team. The ideal candidate will be responsible for managing administrative tasks such as answering emails, processing student reimbursements, coordinating travel requests, and liaising with external partners. This role requires a quick learner, with outstanding Excel- who can effectively manage multiple responsibilities and work well within a team environment.
**Process student reimbursement requests according to internal policies and procedures.
Verify the accuracy of submitted documents and ensure compliance with financial guidelines.
Travel Coordination:
Receive and review student travel requests, ensure all information is accurate, and confirm eligibility based on the internal policy.
Make travel bookings, including flights, accommodations, and transportation, through preferred travel suppliers.
Maintain accurate records of all travel requests and bookings, ensuring they are logged appropriately.
Check student eligibility for submitted requests related to travel, excursions, and other activities.
Maintain organized records of all requests, ensuring all data is accurately logged and accessible.
Act as a point of contact for external partners, such as the Student Affairs Office (SAO), managing requests and ensuring smooth communication and collaboration.
Coordinate with the payroll team to ensure that salary payments are made to the correct bank accounts as requested by the students.
Bachelor’s degree in Business Administration, Management, HR, or a related field.
Must have outstanding Excel - a test will be given.
Familiarity with travel booking systems and financial processes is an advantage.
Proficient in Microsoft Office Suite (Word, Outlook) and other relevant software.
Quick learner who can adapt to new processes and systems with minimal supervision.
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