Executive Assistant

2 weeks ago


United Kingdom The Smarty Train Limited Full time
We are looking for an Executive Assistant to join our Operations Team

Do you enjoy multi-tasking? Do you have experience supporting multiple senior stakeholders? This might be the role for you

What would you do in this key role?
Here is just a snapshot:
  • Providing continuous and proactive calendar management for the company Directors, including; ensuring long-range planning, that there is appropriate prep time ahead of (and after) meetings, all pre-materials are readily available, and that there are no double-bookings
  • Responding to scheduling requirements for client meetings across different time zones, including liaising directly with clients and their EAs / PAs and applying discretion through understanding clients and their cadence
  • Applying judgement as to who is required in meetings to ensure time is spent on the highest-value activities, with the confidence to challenge senior stakeholders on where their time is best spent. Understanding meeting types
  • Managing travel and conference attendance plans, including liaising with suppliers, booking flights and hotels and creating detailed itineraries
  • Booking restaurant reservations, building a database of recommendations
This might be the role for you if you own these super skills:

• Meticulous attention to detail

• Extremely high-quality communication skills, both verbal and written

• Ability to adapt writing and comms style to various audiences, and to TST’s tone of voice

• Positive, able to make a contribution to the team and our fast-paced environment

• Exceptional in team settings with strong collaboration skills

• Keen to learn, and open to feedback

• Proficiency in Microsoft 365

Location: Hybrid: Remote and London Bridge

Employment type: Full-time

If you would like to hear more about this exciting role, please get in touch for the full job description by submitting your CV and cover letter to jointeamsmarty@thesmartytrain.com .

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