Administrative Representative Intake Worker
4 weeks ago
Administration/Coordinator
Part-Time
Scarborough Milner YMCA Emp & Immigrant Services
Location: Scarborough Milner YMCA Emp & Immigrant Services - 10 Milner Business Court Suite 600
Employment Type: Contract Part Time Hourly
Join our dynamic Employment & Community Team, where every day is different, and you will always be engaged with meaningful work
YMCA Employment and Community Programs provide a variety of employment, counselling, outreach, intervention, training and newcomer programs to youth and adults throughout the GTA. The Newcomer Information Centre (NIC) is an in-person and online information and referral services organization where newcomers can access relevant information to make their settlement in Toronto an easier process. Newcomer Services focus on settlement, education, employment and training issues and community involvement.
The Administrative Representative is part of a diverse team helping newcomers find information and assisting with their settlement in Canada. The position requires administrative support including entering member information into NIC database, providing general clerical support; and supporting senior staff with statistical reports. refer unregistered members to appropriate service providers or community agencies; instruct members in the use of equipment and software; assist members in the use of computers and other equipment to conduct information searches; troubleshoot common equipment problems (computer, printer, fax machine, telephones, photocopier, etc.)
Perform data entry input and retrieval, ensuring the data is complete and accurate; Perform various administrative support duties such as ordering necessary office supplies and maintaining an accurate inventory of all program supplies and equipment; Focus on the health, safety and wellbeing of all children, youth, and vulnerable people in YMCA programs including understanding legal and moral obligations related to reporting suspected child abuse to Child Protection Services
Completion of post-secondary courses in related field
Previous administrative/clerical work experience
Knowledge of settlement services and community information resources an asset
Experience and sensitivity dealing with members, staff and volunteers of different cultural and racial backgrounds, including visible and non-visible dimensions of diversity
Proficient with personal computer applications, e.g. Microsoft Office, Microsoft Outlook, and Internet search engines
Well-developed interpersonal, and relationship building skills; ability to establish rapport and excellent communication with members, community partners, staff and volunteers; Flexibility regarding work location and hours, including evenings and Saturdays
Ability to communicate in another language is an assess
Flexibility regarding work location and hours, including evenings and Saturdays.
Commitment to diversity, equity, inclusion and building a sense of belonging Why work for the YMCA? The YMCA of Greater Toronto is a charity that ignites the potential in people, helping them grow, lead, and give back to their communities. We are committed to helping our employees reach their full potential and are recognized as a great place to work. We offer meaningful jobs and the opportunity to make a difference in the lives of individuals and the health of our communities. Joining the Y means contributing to over 165 years of providing opportunities for people to shine through programs and services like health and fitness, licensed child care, camps, employment and immigrant services, education and training, and services for youth, families, and seniors. The YMCA of Greater Toronto is committed to Diversity, Equity, Inclusion and Belonging. We strive to remove barriers to employment and recognize that diverse staff who reflect the communities we work in enrich the experiences of our participants and our team. As an equal opportunity employer, we invite applications from all qualified candidates including racialized people/people of colour, Indigenous Peoples, disabled people/people with disabilities and members of 2SLGBTQIA+ communities. In keeping with our commitment to safety and child protection, job offers are contingent on the successful completion of a Police Records Check.
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