Accounts Assistant

3 weeks ago


Wimbledon Greater London, United Kingdom Page Personnel Sales Full time

About Our Client

This is a prestigious, large-scale company in the media and agency industry. Operating from the heart of London, they have a significant footprint in the market and employ a team of dedicated professionals who are passionate about their work.

Job Description

The key responsibilities of the Accounts Assistant will b:

AR Main Responsibilities:
  1. Maintaining Customer Records
  • Completing new customers account opening process by evaluating new credit requests and conducting client credit checks.
  • Updating any change on customers records
  1. Processing Invoices
  • Raising sales invoices per sales quotation generated by the File Maker
  • Liaising with Warehouse to ensure monthly Storage invoices are sent out correctly.
  • Raising any monthly invoices for the intercompany.
  • Run non-invoicing report from File Maker to check any invoices are not raised by error weekly.
  • Run revenue report from File Maker and Sage 200 weekly to reconcile the figure weekly.

3. Bank Reconciliation
  • Bookkeeping Sales Receipts into Sage 200 and updating this information into File maker. Maintain the job status in the File Maker.
  • Request remittance advice to allocate the sales receipts correctly to the related invoices.
  • Reconciling Euro, Dollar, and Sterling bank accounts daily.
  • Monitor and post Sage pay and PayPal transactions.
  1. Credit Control
  • Collect payment of invoices per the agreed payment term
  • Responding to customer invoices' queries and solve the query.
  • Sending statement to customers regularly
  • Maintain aged debtors report weekly with customers' feedback.
  • Highlight any potential bad payer.
  • Work with Legal team to debts recovery process.

Additional Supporting Responsibilities:
  • Preparation of customer over payment refunds
  • Taking credit card payment via SAGE Pay.
  • Ad hoc tasks

AP Side (cover the AP on vocation):
  • Setting up and maintaining supplier accounts and applying for credit with new suppliers
  • Processing all purchase invoices Via File maker and Sage 200
  • Handling purchases invoices query internally and externally.
  • Processing company credit card monthly
  • Processing Staff expenses and arrange payment every 2 weeks.
  • Preparing the Weekly Payment runs and ad-hoc payments including payments in foreign currency.
  • Bank reconciliation.
  • Supplier statement reconciliation

The Successful Applicant

A successful Accounts Assistant should have:

  • Accuracy on data entries
  • Computer literate with good knowledge of Microsoft Office
  • ideally have SAGE 200 accounting software experience
  • Strong communication skills with wider company
  • Attention to detail and timeliness.
  • Articulate, Confident and Assertive
  • Ability to deal with problematic and demanding customers.
  • Ability to reconcile complex debtors' accounts.
  • Team player, able interchange between Payables and Receivables according to need

What's on Offer

  • A competitive hourly salary
  • A vibrant and inclusive company culture
  • Opportunity to work in the exciting media and agency industry
  • Temporary position with the potential for long-term opportunities
  • Generous holiday leave

Exciting opportunities await the right candidate in this London-based role. If you're looking to make a difference in the media and agency industry and meet the above criteria, we encourage you to apply today. #J-18808-Ljbffr
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