Senior Programs And Events Coordinator
4 weeks ago
A leading membership organisationare looking for a Senior Programs and Events Coordinator to join their growing London team.
You will lead on planning and delivering programs for the organisation’s annual World Congress and other events, working directly with the company’s Committee members and other international experts.
The successful candidate will coordinate programs for events, including running program planning meetings, coordinating speaker invitations and communications, managing program systems, planning onsite program delivery, and ensuring continuous program evaluation and improvement.You will work closely with the rest of the events and operations as well as external suppliers, to ensure the program is planned effectively pre-event and onsite. You will also have responsibility for ensuring Committee members, speakers, chairpersons, other volunteers and abstract presenters contributing to company programs have the best experience possible.
They are seeking candidates with an events and program coordination background, excellent communication skills, strong organisational skills and interest in academic/scientific program development.
Main duties and responsibilities:
- Lead on the creation of the scientific and/or education programs for events, e.g. the World Congress and regional events
- Oversee all procedures and processes that contribute to the successful delivery of these programs
- Support budget development and monitoring relating to areas of responsibility
- Contribute to the improvement of events programs through research and reviews of best practice in the sector
- Align event program content inter-departmentally (especially with Education department)
- Manage and coordinate communication with faculty members, e.g. program invitations, responses, queries, thank-you, and gratuities where appropriate
- Prepare instructions and briefing documents
- Provide effective reporting, statistics and evaluations within areas of responsibility with a view to continually improving events
- Manage relevant web pages and other content for marketing purposes, ensuring relevance and currency at all times
- Support the creation of materials and promotional items connected with the scientific program (liaising with Marketing and Communications department)
- Support the Senior Event Manager to appoint suitable suppliers to deliver onsite speaker management and event production
- Manage onsite program delivery, e.g. staff briefings, session hall management, audio-visual/app/other supplier liaison to ensure the smooth running of the program
- Coordinate the speaker preparation and speaker/presentation management process
- Support the delivery of invited faculty social events and accommodation/other entitlement delivery where necessary
If you are interested, please make your application below today, or contact Tom Place at Reed Marketing – Farringdon.
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