Part-Time Admin Assistant- Media Production

4 weeks ago

London, United Kingdom NBC Universal Full time

Universal Pictures International (UPI) is the International Distribution and Marketing division for Universal Pictures. In the United Kingdom, Austria, Spain, Italy, Germany, Switzerland, the Netherlands, France, Korea, Hong Kong, Australia, New Zealand, Mexico and China, UPI directly markets and distributes movies through its local offices, creating campaigns and release strategies that respond to the culture and market behaviour of those territories. In other parts of the world, UPI partners with Paramount and Sony in the distribution of all three companies' films. Universal Pictures is part of NBCUniversal, one of the world's leading media and entertainment companies in the development, production, and marketing of entertainment, news, and information to a global audience. A technically minded and creative department that coordinates Theatrical distribution to our International territories, localising each digital print to territories requirements.
The Operations Assistant will work alongside the Senior Operations Analyst, with our vendors, International territories and occasionally our LA Teams, delivering assistance and support for the Theatrical Operations accounting and unique digital prints from Universal's extensive back catalogue of titles and supplying support to ensure Universal's legacy.
This will be a part-time role of 22 hours, there will be some flexibility with your working pattern.
Supporting the team in managing budgets by raising purchase orders, recording costs and dealing with billing queries
Communication with vendors regarding accounting queries and reconciling accounts
Review coding used for accounting details, updating where necessary
Review and locate Archived DCP's (Digital Cinema Packages - Feature Film) and arranging delivery
Liaise with direct report to request Audio & other elements used for DCP creation
Organise shipments to LA of archived assets, where required
Search for assets where required
Adhoc reporting for archived assets, Physical and Digital
Assist with on going Projects for Digital and Physical Archive

Good communicator - honest, transparent, and flexible depending on the audience. Creative problem solver - universally creative and pro-actively seek solutions.
Inclusive - open-minded, believing in diversity, equity and fairness.
Administrative experience in an office setting
Experience in analysing data
Passion for Film
Flexible and able to adapt to changing processes and business demands
Proficient knowledge of Microsoft Office, including Powerpoint & Excel
Experience with or an interest in archiving, physical and / or digital
Knowledge of SAP accounting system and Smartsheet - desirable but not essential
NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. NBCUniversal will consider for employment qualified applicants with criminal histories in a manner consistent with relevant legal requirements, including the City of Los Angeles Fair Chance Initiative For Hiring Ordinance, where applicable.
If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access nbcunicareers.com as a result of your disability. You can request reasonable accommodations by emailing AccessibilitySupport@nbcuni.

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