Document Controller

WHO WE ARE: VVB delivers sustainable mechanical, electrical and telecommunication engineering solutions with expertise and long-standing experience across Rail, Highways, Power, and Tunnels. Combining robust processes with specialist agility. Our approach to projects always takes into account the best interests of our clients, our people and our environment. VVB Website - At VVB, our CORE values shape our behavior and are apparent in everything we do. Not only are these values central to the entire VVB ethos, but each letter also represents a pillar of our company vision. CORE Values – C – Care & Collaboration O – Opportunity & Ownership R – Responsibility & Respect E – Excellence & End Result Focus WHAT WE OFFER: Competitive salaries and yearly appraisals Travel expenses to locations outside of your contracted location Perkbox giving you 24/7 access to perks, benefits, discounts and wellbeing tools 3 x Life Assurance covered under the VVB Group Life Assurance scheme, provided by Canada Life Private Medical Insurance scheme, provided by BUPA, inclusive of an online private GP Pension scheme (4% ER and 5% EE)25 days holiday + bank holidays (3-4 to be used for Christmas shut down) ABOUT THE ANTHRO JV The Anthro joint venture between Egis and VVB Engineering will provide comprehensive turn-key services for London's state-of-the-art HS2 gateway station at Old Oak Common. We have been awarded a multi-year contract to deliver MEPHFC (Mechanical, Electrical Public Health, Fire and Communications) systems works. ABOUT THE ROLE: VVB are seeking a Document Controller to support on the UKs most prestigious infrastructure project. Based at Old Oak Common (Acton), the successful candidate will play a key role in supporting project operations through effective document control and administration. You'll manage a range of tasks, from handling day-to-day enquiries to processing essential project documentation. Acting as the central point for the registration, receipt, distribution, and issue of all project documents, you'll help keep operations running smoothly and efficiently. KEY RESPONSIBILITIES: Reviewing and numbering with unique document reference and revision Project Documents before submission to Client. Uploading / Downloading project documents to client Document Control System. Uploading / Downloading documents to Asite VVB Document Control Management portal. Maintaining Document Control register, TQ and RFI register. Recording, checking and tracking all incoming and outgoing project documents. Ensuring appropriate personnel (including project personnel and subcontractors) are issued with up-to-date documentation. Acting as the Assistant Project focal point for all administration matters. Placing requisitions on SAP Reconcile Delivery Notes with purchase orders Single point for all Timesheet, time and attendance related queries Regular updating of time and attendance using information from timesheet provided. Updating Staff Register, Training Matrix etc. Monitoring of Site Stationery. Photocopying, scanning, encapsulating documents. Monitor Site Holidays/Absence records and liaison with HR department Updating & maintaining records of staff holidays, sickness and absence and other project records. Maintaining electronic records of all purchases, and maintaining the filing system for requisitions to enable easy location of information where necessary Filing and archiving various paper work Typing (Letters, memos, e-mails, meeting minutes and reports etc. Providing full secretarial and administrative support to Project Team REQUIRED EXPERIENCE: Have an experience in Document Control and different DMS (Document Management System) Desire and commitment to work within the construction environment. VVB values the benefits of a diverse workforce and is committed to treating all prospective and current employees with dignity regardless of age, disability, gender reassignment, marriage and civil partnerships, pregnancy and maternity, race, religion, or belief, sex, or sexual orientation. All employees must demonstrate commitment and enthusiasm in promoting the principles of equality in employment and service delivery. Does VVB sound like a company you would like to work for? Click apply and complete our application form. NO EMPLOYMENT AGENCIES.