Office Manager

4 weeks ago

Milton Keynes Buckinghamshire, United Kingdom New Era Cap Full time

Reception & Office Manager (on-site)

The Reception & Office Manager is responsible for all front and back of house office activity, administrative support to the UK offices and facilities management.

Reception & Office Support

• To answer all incoming phone calls for New Era in a clear, polite, and helpful manner.
• To greet all visitors to the office upon arrival and where applicable, providing with refreshments.
• Writing, typing, and entering information to prepare correspondence or other information as directed.
• To take ownership of the stationery replenishment, cleaning, and subsistence supplies for the office.
• To research and book hotels, taxis, flights, hire cars, parking and congestion charge requests as requested and in line with the Company’s travel policy.
• Support business Visa applications
• Liaise with corporate travel agency.
• Researching and purchasing of ad hoc products/items as requested ensuring the best price is achieved.
• Manage and maintain all fire warden and first aider training & update train staff logs.
• To always seek improvements to the operation of reception and its facilities.
• Car park and permit management.
• Coordinate use of pool cars
• Cover EA when working out of office/annual leave.
• Support in planning work social events
• Support in planning of CMM/Pre-line meetings
• Assisting with ad hoc tasks
• Arranging regular Microsoft Excel/PowerPoint training courses.

Facilities

• Maintenance and general office management of Head Office, London Showroom & London Store
• Maintain relationship with building manager and security.
• Annual Fire Risk assessments to be arranged and required works from reports to be followed for all three UK sites.
• Holds a record of being both flexible and reliable.
• Can demonstrate accurate office administration and reception experience.
• Good Microsoft Excel and Word knowledge.
• Experience with Corporate Travel or similar system would be an advantage.

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