Administrative Secretary

2 weeks ago

Potters Bar Hertfordshire, United Kingdom Fame Recruitment Full time

Lovely opportunity for a Secretary/Administrator to join a construction company, in a role which will play a crucial part in managing the flow of project documentation, ensuring accuracy, compliance, and efficiency. This role requires a detail-oriented individual with excellent organisational skills, strong communication abilities, and a proactive approach to administrative support.

Due to the location of the offices, candidates applying must own a car and have a clear UK drivers license.

Key Responsibilities:

  • Provide administrative/secretarial assistance to project teams, including scheduling meetings, managing calendars, and coordinating travel arrangements.
  • Preparing travel arrangements and booking accommodation
  • Assist in the preparation of project reports, presentations, and other documentation as required.
  • Managing documents and scanning into SharePoint
  • Liaise with external parties, such as clients, consultants, suppliers, and regulatory agencies, to facilitate document exchanges and approvals.
  • Manage incoming and outgoing correspondence, including mail, email, and faxes, and ensure timely response or forwarding to the appropriate parties.
  • Maintain office supplies inventory, reorder supplies as needed, and ensure proper organization of office equipment and resources.

Key Skills:

  • Proven experience in administrative/secretarial roles, preferably within the construction or engineering industry.
  • Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, SharePoint).
  • Excellent organisational skills and attention to detail, with the ability to prioritise tasks and meet deadlines in a fast-paced environment.
  • Effective communication skills, both verbal and written, with the ability to interact professionally with internal and external stakeholders.

This role offers an exciting opportunity to contribute to the success of construction projects by ensuring efficient secretarial and administrative support. If you are a proactive and detail-oriented individual with a passion for organisation and document control, we encourage you to apply for this position now by sending your CV to info@famerecruitment.com.

Due to the location of the offices, candidates applying must own a car and have a clear UK drivers license.

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