Company Secretarial Assistant

2 weeks ago

Potters Bar, United Kingdom Canada Life Full time

Canada Life UK looks after the retirement, investment and protection needs of individuals, families and companies. We help to build better futures for our customers, our intermediaries and our employees by operating as a modern, agile and welcoming organisation.

Part of our parent company Great-West Lifeco, Canada Life UK has operated in the United Kingdom since 1903. We have hundreds of respected and supported employees committed to doing the right thing for our customers and colleagues.

Canada Life UK is transforming to create a more customer-focused business by providing our customers with expertise on financial and tax planning, offering home finance and annuities propositions, and providing collective fund solutions to third party customers.

**Job Purpose**:
To support the Company Secretarial team by providing administrative support for general company secretarial tasks and meeting administration activities.

**Key Accountabilities**:

- The role holder has no authority or discretion to take decisions but may be able to contribute to the decision process as it impacts their area of responsibility.
- Work will be checked on a task-by-task basis / daily check in basis.
- There are recurrent quarterly tasks associated with the end-to-end meeting process, as well as ongoing general administrative duties which the role holder will be required to complete over the course of the year, such as the processing of invoices and submission of Companies House filings.
- The role holder will be required to perform general administrative tasks which are not deemed complex. The complexity of the role holder’s responsibilities will develop over time as they increase their technical and business knowledge.
- The role holder will be expected to support the Company Secretarial team and develop a good working relationship with Executive Assistants.
- The role holder will not be required to advice the business.

**Desired Knowledge / Experience / Skills**:

- An adaptive learner with a curious mindset.
- Organised and diligent.
- Good written and verbal communication skills.
- Good organisational skills with flexibility to adapt to changing priorities.
- Good collaborator
- Some experience in a general administrative role
- Working knowledge of Word, Excel, Adobe, Microsoft Teams and Outlook
- Knowledge of Diligent and GEMs (or similar board governance or entity management system) would be desirable
- Interest in gaining the Chartered Governance Institute professional qualification.
- Apprentice / Graduate level

**Job Specific Accountabilities**:

- To carry out company secretarial administrative duties, as directed by the Deputy Company Secretary and / or [Senior Assistant Company], to support the efficient and smooth running of the Secretariat.
- To assist with the canvassing of director availability as may be required to schedule Board and Board Committee meetings.
- To prepare working templates, set up process trackers and maintain the folder structure for the team’s shared drives.
- To assist with the drafting of compliance filings for all CLUK entities as may be directed by the Deputy Company Secretary and / or [Senior Assistant Company Secretary].
- To assist with maintaining the information on the Company Secretarial team’s SharePoint site and entity management system - GEMs
- To assist with the monitoring of the shared mailbox and ensuring that all queries are assigned to an appropriate member of the Company Secretarial team

**Benefits of working at Canada Life**

We believe in recognising and rewarding our people, so we offer a competitive salary and benefits package that’s regularly reviewed. As a Canada Life UK colleague, you’ll receive a competitive salary and comprehensive reward package including a generous pension and bonus scheme, along with, income protection, private medical insurance and life assurance. We have a fantastic number of other benefits and support services as well as regular personal and professional development.

**How we work at Canada Life**

Our culture is unique and incredibly important to us. We care about doing the right thing for our people, customers and community and helping others to build better futures. Our blueprint behaviours shape and influence how we work, and are central to the relationships we have with others. Every day we are encouraged to be more curious, own the outcome, face into things together and find a way forward.

We want colleagues to have rewarding careers with us so we invest in the development of our people, technology and workplaces. That’s why we offer a range of training, flexible working and opportunities to grow and develop.

**Diversity and inclusion**

Building an inclusive workplace with a diverse workforce where everyone can feel they belong and achieve their potential regardless of gender, ethnicity or any other characteristic is a key commitment for us. We are proud of the progress we’re making in DEI, and we continue for it to be

  • Company Secretarial Assistant

    2 weeks ago

    Potters Bar, United Kingdom Canada Life Limited Full time

    Canada Life UK looks after the retirement, investment and protection needs of individuals, families and companies. We help to build better futures for our customers, our intermediaries and our employees by operating as a modern, agile and welcoming organisation. Part of our parent company Great-West Lifeco, Canada Life UK has operated in the United Kingdom...

  • Company Secretarial Assistant

    2 weeks ago

    Potters Bar, United Kingdom Canada Life Limited Full time

    Canada Life UK looks after the retirement, investment and protection needs of individuals, families and companies. We help to build better futures for our customers, our intermediaries and our employees by operating as a modern, agile and welcoming organisation. Part of our parent company Great-West Lifeco, Canada Life UK has operated in the United Kingdom...

  • Company Secretarial Assistant

    2 weeks ago

    Potters Bar, United Kingdom CLFIS Limited Full time

    Description: Canada Life UK looks after the retirement, investment and protection needs of individuals, families and companies. We help to build better futures for our customers, our intermediaries and our employees by operating as a modern, agile and welcoming organisation. Part of our parent company Great-West Lifeco, Canada Life UK has operated in the...

  • Temporary School Secretary

    7 days ago

    Potters Bar, United Kingdom Reed Business Support Full time

    My client is looking for a temporary School Administrator to assist their busy team in Barnet. Reporting directly to the School Business Manager you will be responsible for the following: - Taking incoming calls and redirect accordingly - Maintaining school calendar events - Maintaining log of staff training and book update training sessions - Inputting...

  • Accounts Payable Assistant

    5 days ago

    Potters Bar, United Kingdom Alchemy Global Talent Solutions Full time

    Our client, a reputable relocation company based in Hertfordshire, is looking for an Accounts Payable Assistant to join their team. They are looking for an Accounts Payable Assistant with at least 12 months of experience processing a large volume of supplierinvoices. **Responsibilities of the Accounts Payable Assistant**: - Seeking approval from...

  • Administrative Assistant

    5 days ago

    Potters Bar, United Kingdom Canonbury Antiques Full time

    Role available for 4 days a week. We are looking for someone to join our team that is enthusiastic and willing to learn. This role is fast paced and very much learn on the job. This position would be perfect for someone wishing to start their career within the administration sector. The role will consist of being involved in general office duties such as...

  • Health Care Assistant

    3 days ago

    Potters Bar, United Kingdom Care Lemon Full time

    Job Title: Healthcare Assistant **Responsibilities**: - Provide direct care and support to Female with MS, osteoporosis and paralysis at her home, under the supervision of Senior - Assist with daily activities such as bathing, dressing, and grooming - Administer medications as directed by Senior - Assist with mobility and transfers, ensuring patient...

  • Administration Manager/ personal assistant

    5 days ago

    Potters Bar, United Kingdom Primelectrics Full time

    Primelectrics Limited, an established, proffessional company is looking for a New administrator assistant/ Pa to join our team, we are a small Team of electricians and we require help with General Admin Duties, we would like to talk with potential candidates to see if you would fit the role, we look forward to hearing from you Giorgio/ primelectrics

  • Administration Manager/ personal assistant

    5 days ago

    Potters Bar, United Kingdom Primelectrics Full time

    Primelectrics Limited, an established, proffessional company is looking for a New administrator assistant/ Pa to join our team, we are a small Team of electricians and we require help with General Admin Duties, we would like to talk with potential candidates to see if you would fit the role, we look forward to hearing from youGiorgio/ primelectrics

  • PA / personal assistant/ Administration role

    4 days ago

    Potters Bar, United Kingdom Primelectrics Full time

    An exciting opportunity to work with an established, proffessional company is looking for a New administrator assistant/ Pa to join our team, we are a small Team of electricians and we require help with General Admin Duties, we would like to talk with potential candidates to see if you would fit the role, we look forward to hearing from you Giorgio/...

  • PA / personal assistant/ Administration role

    4 days ago

    Potters Bar, United Kingdom Primelectrics Full time

    An exciting opportunity to work with an established, proffessional company is looking for a New administrator assistant/ Pa to join our team, we are a small Team of electricians and we require help with General Admin Duties, we would like to talk with potential candidates to see if you would fit the role, we look forward to hearing from youGiorgio/...

  • PA / personal assistant/ Administration role

    3 days ago

    Potters Bar, United Kingdom Primelectrics Full time

    An exciting, attractive opportunity to work with an established, proffessional company is looking for a New administrator assistant/ Pa to join our team, we are a small Team of electricians and we require help with General Admin Duties, we would like to talk with potential candidates to see if you would fit the role, we are based in potters bar, Regus...

  • Billings Assistant

    2 days ago

    Potters Bar, United Kingdom Absolute Recruit Full time

    **Responsibilities**: - Manage the billing process for the company, including invoicing, collections, and dispute resolution - Ensure timely and accurate billing for all clients - Work closely with the sales and finance teams to ensure billing is in line with company policies and procedures - Monitor and analyse billing trends to identify areas for...

  • Assistant Accountant

    5 days ago

    Potters Bar, United Kingdom Accountancy Action Full time

    Are you currently studying your ACCA/CIMA and looking for that next progressive step? A company that really rewards their staff by providing a bonus, health care, life assurance, strong pension and flexibility to work in the office and_**remotely?**_ A well establishes business based in **Potters Bar** are seeking a full time accountant to join their...

  • Retail Sales Assistant

    6 days ago

    Potters Bar, United Kingdom Travelex Full time

    Travel Services Partner - Tesco Bank Potters Bar - Part Time **Job Type**: Permanent, Part Time - Hours per week: 14 - Salary: £10.75 per hour - Working Patterns: This job is perfect for those who are flexible and able to work a variety of shifts between Monday to Sunday. Depending on your team, you will receive a monthly or weekly rota. As a Travel...

  • Care Practitioner

    2 days ago

    Potters Bar, United Kingdom WILNASH CARE Full time

    **The Full Breakdown**: **MAIN PURPOSE** To provide care and support services to service users. **SCOPE OF JOB** Responsible to the Care Services Manager. **OBJECTIVES **To attend to the needs of residents under the guidance of the person in charge. **Main Duties and Responsibilities**: - Care Assistants are responsible for maintaining all policies and...

  • Senior Internal Auditor

    2 weeks ago

    Potters Bar, United Kingdom eFinancialCareers Full time

    Canada Life UK looks after the retirement, investment and protection needs of individuals, families and companies. We help to build better futures for our customers, our intermediaries and our employees by operating as a modern, agile and welcoming organisation. Part of our parent company Great-West Lifeco, Canada Life UK has operated in the United Kingdom...

  • Senior Internal Auditor

    5 days ago

    Potters Bar, United Kingdom Canada Life Full time

    Canada Life UK looks after the retirement, investment and protection needs of individuals, families and companies. We help to build better futures for our customers, our intermediaries and our employees by operating as a modern, agile and welcoming organisation. Part of our parent company Great-West Lifeco, Canada Life UK has operated in the United Kingdom...

  • Supporting Technical Specialist

    6 days ago

    Potters Bar, United Kingdom Canada Life Full time

    Canada Life UK looks after the retirement, investment and protection needs of individuals, families and companies. We help to build better futures for our customers, our intermediaries and our employees by operating as a modern, agile and welcoming organisation. Part of our parent company Great-West Lifeco, Canada Life UK has operated in the United Kingdom...

  • Team Assistant

    6 days ago

    Chain Bar, United Kingdom Morgan Spencer Full time

    **Team Assistant - Global Construction - Bradford** **£25,000 - £28,000** **Hybrid working** A exciting new opportunity to join a Global Construction company within their Bids and Proposals team. You will provide administrative support to the Head of Proposals and wider team in a fast-paced, varied role. This would suit a highly organised, proactive...