Office/Administration Manager
2 weeks ago
Job Title: Office Administrator/ Manager
Location: North London
About Us:
The company is a reputable construction company based in North London. They have grown steadily over the years.Their success is driven by their unwavering commitment to delivering top-quality work, generating positive word-of-mouth recommendations, and maintaining fair pricing practices. They have established longterm contracts with several local authorities, reflecting their dedication to excellence and community engagement.
Job Description:
They are currently seeking an Office Administrator to join their dynamic team. The Office Administrator will play a crucial role in ensuring the smooth and efficient operation of their administrative processes, enabling their construction projects to progress seamlessly.
Responsibilities:
Administrative Support: Provide administrative support to the management team, including handling correspondence, answering phones, and managing calendars.
Document Management: Organize and maintain physical and digital files, ensuring easy retrieval and efficient record-keeping.
Client Communication: Serve as the primary point of contact for client inquiries, scheduling appointments, and relaying messages to relevant team members.
Project Coordination: Assist in coordinating project logistics, including procurement of materials, scheduling of subcontractors, and tracking project timelines.
Billing and Invoicing: Prepare and send invoices to clients, track payments, and assist in resolving any billing-related queries.
Supply Management: Monitor office and construction site supplies, replenish as needed, and coordinate with vendors to ensure timely delivery.
Database Management: Maintain accurate and up-to-date databases of clients, suppliers, and subcontractors.
Health and Safety Compliance: Assist in ensuring compliance with health and safety regulations, including maintaining records and facilitating training sessions as required.
Team Support: Provide administrative support to the construction team as needed, including assisting with documentation and scheduling.
Requirements:
Proven experience as an office administrator, administrative assistant, or similar role.
Excellent organizational and time-management skills, with the ability to prioritize tasks effectively.
Strong communication skills, both verbal and written, with a professional and courteous demeanor.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other relevant software.
Familiarity with construction industry terminology and processes is desirable but not essential.
Ability to work independently with minimal supervision and as part of a collaborative team.
Attention to detail and a commitment to maintaining confidentiality and discretion.
Flexibility and adaptability to meet the changing needs of a fast-paced work environment.
Legal authorization to work in the United Kingdom.
Benefits:
Competitive salary commensurate with experience.
Opportunity for growth and advancement within a rapidly expanding company.
Supportive work environment with a focus on teamwork and professional development.
Health and pension benefits package.
Convenient location in North London, with easy access to public transportation.
How to Apply:
If you are a proactive and organized individual looking to join a dynamic construction company, then you are encouraged to submit your resume outlining your relevant experience and why you are interested in this position.
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