Clerical Officer

4 weeks ago

Belfast, United Kingdom Hays Full time

Your new company
Hays is working alongside the Northern Ireland Assembly to recruit for a temporary Clerical Officer to provide high quality customer service to a diverse range of customers, both internal and external.
Your new role

  • Providing high quality customer service to a diverse range of customers, both internal and external.
  • Managing own work to ensure the delivery of objectives.
  • Providing accurate information in a professional and helpful manner by referring to organisational policies and procedures.
  • Providing high quality and timely administrative support where required, for example filing and photocopying, diary management etc.
  • Inputting data and maintaining a range of databases, spreadsheets and electronic filing systems to aid the storage and retrieval of electronic documents.
  • Recording and distribution of correspondence, emails, incoming mail / post, monitoring and managing electronic mailboxes and dealing with routine correspondence accurately and promptly and forwarding to relevant staff as appropriate.
  • Organising and providing support to meetings, events and visits including issuing papers, ordering hospitality, meeting and greeting external visitors and officials, and responding to any housekeeping queries that they may have e.g. the format of the meeting.
  • Recording information to support the production of minutes and draft minutes e.g. timings of each agenda item and attendance of witnesses.
  • Assisting in gathering and collating information.
  • Effectively using Microsoft Office and bespoke internal Assembly software systems and databases to prepare documents.
  • Maintaining hard copy and electronic information systems to ensure a clear and organised file of all correspondence, papers, minutes, agendas.
  • Checking and processing invoices for payment through electronic payment system.
  • Complying with all Assembly Commission’s staff policies and procedures including Equal Opportunities and Dignity at Work policies and procedures.
  • Carrying out other duties that the Assembly Commission reasonably requires of you.

What you'll need to succeed
1. GCE ‘A’ level grade A*-C in 2 separate subjects and 5 GCSEs grade A*-C including English Language and Mathematics. Applications will be considered from applicants with formal qualifications of an equivalent or higher standard to those stated.AND2. At least 2 years’ experience in an administrative role of:a) Using effective oral and written skills to communicate effectively with a diverse range of people at all levels, including team members, members of the public, customers and managers.b) Organising workload and giving attention to detail to produce accurate, high quality work to deadlines.c) Effectively using Microsoft Office to prepare documents and respond to correspondence.OR3. At least 4 years’ experience in an administrative role of a) – c)
What you'll get in return

  • £13.87 per hour
  • Temporary with the possibility of extension
  • Full time post
  • Online timesheets with weekly pay
  • Access to retailer discounts
  • Access to thousands of learning and development courses

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

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