Executive Assistant
2 weeks ago
A leading mid-size law firm based near Chancery Lane is currently looking for a solid EA to support two Partners and a few of their team members.
They are a brilliant company to work for and have won many awards on the employee side including one of the best companies to work for in the UK by the Sunday Times.
This is a busy EA role with scope to take on more projects.
Duties will include:
- Representing the International Arbitration team and being the “go to” person for the partners and the department
- Coordinating and organising departmental processes and events (reporting, snapshots, social activities, training workshops)
- Extensive diary management – arranging meetings, interviews, some travel arrangements, client entertainment, checking outlook calendars, reminding re appointments and assisting in their preparation. Using own initiative to making appropriate determinations of behalf of others when required
- Typing and/or drafting correspondence, notes, reports, emails, forms, minutes, spreadsheets, slides and other documentation
- Manage and maintain professional relationships with clients and other stakeholders, acting as gatekeeper for telephone calls and emails where required
- Communicating with clients and others and addressing queries
- Carrying out organisational and administrative tasks such as copying, proof-reading, extensive file management (hard copy and email)
- Accounting: processing payment of invoices, time recording, assisting with the billing process, dealing with expenses, preparing statements of account including narratives, awareness of client preferences, charge-out rates, funding arrangements, collating financial data for monthly reports
- Maintaining client data and assisting with marketing activities
- Undertaking a range of ad-hoc duties and projects as delegated from time to time
They are looking for someone with strong legal EA experience with great communication skills.
This is a hybrid role (2 days from home) and salary is £55,650. They also offer a wide range of benefits.
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