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Facilities Manager
4 months ago
Our Operations Team is seeking a Facilities Manager . This role will be instrumental in managing the facilities and services that support the core functions of the Duncan & Toplis group. Managing sub-contractors, including Health & Safety, electrical providers, decorators and maintenance providers. As the facilities manager, you will be managing our offices of all building and facility operations, services, and maintenance activities. The role requires a proactive, solutions-focused individual who can efficiently manage resources, oversee a variety of projects, and ensure a safe, secure, and efficient work environment for all team members and visitor
The Duncan & Toplis group is one of the UK’s top regional accountancy firms, specialising in accountancy, tax, and business advice, as well as supporting clients with legal services, IT support, and wealth management. Established in 1925, the team provide services to more than 12,000 businesses and individuals. We help each other as well as our communities, taking our social responsibility seriously by supporting local initiatives through the Duncan & Toplis Foundation.
Your responsibilities
Here's a bit more on what you can expect to be doing day-to-day:
- Managing and developing team members, including conducting talent management check ins and the setting of clear objectives.
- Proactively oversee the management of our building portfolio, ensuring maintenance, repairs and routine and major works is scheduled and undertaken in accordance with business requirements. Oversee and organise the work undertaken by third party suppliers of services and set clear KPIs for every contract of work before commencement.
- Support the ESG group to implement and suggest ideas of how the Group can take positive environmental steps.
- Working with the Finance department, you will support the procurement of services, this incudes Identifying supplier of product and services into the company and optimise expenditure and ensure quality of provisions.
- Managing local spend budget (including drinks, facilities etc) and the sourcing the best deal and the right service ensuring cost are kept within budget.
- Put forward and implement proposals for optimising office space across our buildings, including support with hot desking. Will also work with marketing to ensure brand alignment across all our offices.
- To provide the Group Operations Board with advice and guidance around technical and regulatory requirements on Duncan & Toplis property developments. Manage the practicalities of acquisitions of new buildings.
- To work with the Group Finance Manager to prepare and manage budgets appropriate to the role, optimising spend and driving cost savings across the facilities suppliers, ensuring that the best value for money is achieved
- Take responsibility for the management of the company’s Asbestos management plan
- Ensure the appointment of, and training of those team members undertaking health and safety duties across multi office locations [Health & Safety office reps, Fire Wardens, FirstAiders]
About you
We think you’ll need the following experience and qualifications to succeed in the role:
- You’ll hold a relevant professional qualification (CFM, FMP Certificate or equivalent)
- Proven experience of facilities managment, preferably within a corporate environment.
- Experience creating and managing facilities register tracking all internal and 3rd party providers ensuring all planned and
- unplanned work is tracked and maintained within the agreed budget and timeframes
- Experience of procuring services from external suppliers, negotiating best value and project managing maintenance contracts
- Experience of managing maintenance and facilities team members and contractors
- Ability to demonstrate strong communication, influencing and interpersonal skills.
- Must have a full UK Driving licence and be able to travel to multi-site locations.
- Intermediate working knowledge of MS software including word, excel and outlook.
- Ability to work under pressure and manage multiple priorities
Be a Duncan & Toplis team member
At Duncan & Toplis we offer flexible working arrangements through our flexible working guide, called ‘How We Work’. You can read more here .
As part of our benefits package , we also offer mental health support and time to volunteer for charitable work. These are just some of the perks of working at Duncan & Toplis.
Duncan & Toplis develop talent and encourage ambitious individuals to progress their careers and expand their professional and personal development, whilst always ensuring we put our values at the forefront of everything we do.
