Facilities Assistant
4 months ago
Dates: 29th August - end of September (or until permanent position is filled)
Hours: 37.5/week (Mon-Fri, 9:00am-5:00pm). Note: Occasional early mornings/evenings.
Role:
Assist & stand-in for the Facilities Manager.
Admin & operational support for site premises upholding high standards & compliance (Health & Safety, CQC, GDPR, Security).
Key Tasks:
• Oversee maintenance & servicing schedules for all premises & equipment.
• Manage contractors: bookings, quotes, documentation & ensuring required permits.
• Produce/update key documents: COSHH Safety Sheets, Risk Assessments, H&S notice boards, Floor Plans.
• Health & Safety Committee Secretary duties: minuting, action tracking, stakeholder follow-ups.
• Administer the site's safety management system: update & present reports.
• Conduct compliance checks, report issues to Facilities Manager.
• Full admin support: Office 365 & Adobe PDF docs.
• Induction support for new staff & contractors.
• Audit supply chain & subcontractors.
• Central contact for site facilities & H&S helpdesk.
• Address email/phone queries, escalate if necessary.
• Travel to other site locations as needed.
Requirements:
• Basic understanding of Health & Safety within the workplace.
• Experience in managing administrative filing systems.
• Ability to minute meetings and generate reports clearly and accurately.
• Must be self-motivated and able to use own initiative.
• The ability to work productively in a busy environment, managing multiple high-priority work streams simultaneously, and able to prioritise to meet changing deadlines.
• Excellent IT skills with a high level of knowledge of Adobe Acrobat and Microsoft 365 (including Word, Excel, PowerPoint, and Outlook as a minimum).
• Substantial experience in office administration.
This role is on-site only (no hybrid working) and might include unsociable hours.
If you are available to start this temporary position and feel you have the necessary skills required, please do not hesitate to apply with Donna Stafford at Select Recruitment Specialists
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