Office Coordinator

2 weeks ago

Blackburn Lancashire, United Kingdom Tensar, a division of CMC Full time
Job Description

An exciting opportunity has become available for an experienced Office Coordinator/Administrator to join us here at Tensar a Division of CMC. You will be the backbone of Tensar Manufacturing Site and Tensar Head Office which are both within close distance of each other. We are looking for someone who works proactively and is process driven as this role can really be made into your own. We want someone who can find solutions before they turn into bigger problems.

Key responsibilities:

Reception – We want a real people person who can welcome, meet, greet, and assist visitors at reception for both sites, providing coverage five days per week. Organise post, couriers, and day-to-day co-ordination of cleaning staff.

Office Coordinator – Someone to be responsible for the smooth running of the offices, including vending machines, coordinating the repair/replacement of equipment, purchasing staff incentive gifts and sending gifts. No day is the same so this could be liaising with our local caterers or setting up for events that are taking place in the business.

Health & safety – We aren’t looking for a Health and Safety expert but we are wanting someone to Support the Health and Safety Manager with the day-to-day health & safety of staff and guests at the Gateway Offices and TML site, being a H&S representative at the Tensar UK health & safety meetings, leading risk assessment walks and is the lead Fire Warden, responsible for carrying out regular Emergency Evacuation tests at the Gateway office.

First Aid – organising training for First Aiders and regularly updating the list of First Aiders for Gateway and TML along with replenishing stock in the First Aid Kits.

Company car scheme - Administer the company car scheme in line with the rules of the scheme and in liaison with HR and Finance.

Organisation and filing of product roll and batch tickets to ensure we have well-ordered and auditable records

Event coordination – to support the planning, organisation and execution of key company events including venue hire, catering arrangements, transportation and accommodation of delegates

Business travel - To organise overseas business trips (including airline tickets, flights, hotels, car hire etc.) for all TIL employees and overseas visitors. Organising of business critical internal and external meetings e.g. the Kick-off and AOP meetings, liaising with internal and external colleagues. Arranging and allocating of meeting dates, time, and venues, including buffet lunches.

Maintaining petty cash for the TML team and coordinating with the finance team to ensure that accounts remain updated.

Key competencies:

  • Health & safety - Highlights potential health and safety risks and hazards immediately, personally intervening when safe to do so

Integrity - Seeks to solve problems as quickly as possible. Steps up when the organisation

needs them to.

  • Teamwork & Diversity - Makes the effort to get to know others, takes an interest in colleagues at Tensar to diminish signs of a ‘them and us’ culture.
  • Continuing Personal Growth - Looks for ways to develop in their own role – either by seeking development opportunities or by taking on more responsibility or setting themselves stretching targets.

Accountability - Reliable, trusted to do what they say they will do, within the deadline.

  • Continuous Innovation - Flags potential issues and possible fixes; challenges current practices in a constructive, solution-focused approach.
  • Customer Centric Mindset - Expresses pride to be part of Tensar, presenting themselves in a positive way to internal and external customers.

Education/Qualifications/Skills/Abilities:

Excellent people skills, displaying a warm and welcoming persona – “the face of the business”.

The ability to manage and prioritise multiple activities from a wide range of stakeholders, making sure expectations about deadlines and completion are managed effectively.

Good verbal and written communication skills, with the added ability to communicate with tact and diplomacy.

Problem solving skills; able to use initiative to find solutions

High attention to detail

Knowledge and use of company switchboard / telephone operating system.

High degree of confidentiality expected at all times.

Highly competent keyboard skills in MS office using Outlook, Word, Excel, and PowerPoint.

Good organisational skills, attention to detail and accuracy.

Ability to meet deadlines, accomplish work in order of priority, professionally maintain composure and effectiveness under pressure and changing conditions.

This position is located in Blackburn, Lancashire.Pay is commensurate with skill set and experience. Tensar International Limited is an Equal Opportunity Employer offering competitive compensation and an excellent benefits package.

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