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Senior Personal Assistant
3 months ago
Job Location: Sunbury-on-Thames (Hybrid- initially 4 days a week in the office)
Contract Length: 12 months contract (possibility of extension)
Industry: Oil and Energy, Administration
Working Hours: 8 per day/ 40 per week
This role is for a Personal Assistant working within the Projects business area and is based at bp in Sunbury. We are looking for candidates who enjoy working as part of a high performing team with strong organisation and networking skills and who have the ability to remain focused under pressure. Business travel. Prepare travel itineraries, agendas, booking of flight, hotel, transportation and visa applications (where applicable).
• In accordance with bp policy, collate and process the personal travel and entertainment expenses of the VP through the Concur system. In accordance with bp policy, ensure relevant entries are made to the Gifts & Entertainment register.
• Setting up and managing different meetings, ranging from LT Offsites, workshops, training events etc
• how to order a Citicard, mobile phone, Concur etc
• Making sure that meeting rooms are booked in advance and assist the team with any large meeting room requests and reporting any IT/AV issues.
• SAP. Assist the team with any Purchase Orders that need to be raised either through SAP or Ariba guided buying.
• Be an active member of the team in assisting with large team meetings, townhalls, community calls etc
• Contractors. Make sure that all contractors are added to our MyAccess system so that an induction can be arranged for them, to enable them to get a Sunbury pass.
• Other ad-hoc administrative duties for the team such as arranging couriers, meeting support, Sharepoint, project support etc.
• Partner with the other team assistants to provide cross team support when needed, including providing holiday/sickness cover.
High standard of administrative and analytical skills, including organisation, prioritizing and forward planning.
• Highly proficient in software packages, especially in Microsoft Outlook, Excel, PowerPoint, Word, Teams, SAP & Concur.
• Fluent in both written and spoken English.
• Strong networking and influencing capability. Ability to build relationships and work effectively across a network of communicators, external networks and senior managers.
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, colour, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status.
