Compliance Administrator
2 weeks ago
Location: Post holder to be based at Botany Bay, Chorley.
Hours : Monday to Friday 37.5 – 1HR Lunch Break (Unpaid)
Job Spec
Undertake compliance administrative tasks in both M&E and Health & Safety compliance, under the direction of the Technical Energy Manager. Liaise and interact with Regional Facilities Managers / Facilities Managers daily to ensure portfolio compliance. Advise and escalate any nonconformity.
Duties and Responsibilities:
- General administrative Duties, such as assisting Line Manager regarding Energy, Compliance and Health & Safety
- Taking ownership of the CAFM system administration
- Updating the CAFM system, with Statutory Compliance Documentation
- Act as the compliance champion for the department.
- Compile monthly compliance report for portfolio ready for presentation.
- Flag compliance failures to Regional Facilities Managers / Facilities Managers and escalate to Line Manager
- Administer the Risk Warden Health & Safety Portal
- Assist RFM / FM in uploaded documentation to close actions following Health and safety, Legionella and Fire Risk Assessments
- Compile monthly Health & Safety reports for portfolio ready for presentation.
- Flag Risk Warden Health & Safety failures to Regional Facilities Managers / Facilities Managers and escalate to Line manager.
- At times to assist the line manager to conduct site visits to undertake inspection and audits
- Undertake general PA duties for the Head of FM, Facilities Operation Manager, and Technical Energy Manager.
- Assist the department in the production of Business reports and cases.
- Cover administrative duties for other Facilities management administrators at times of sickness and holidays.
- Understanding Qube, purchase ordering software – training to be provided
- As part of the role, there may be times when it will be expected to work away from the office and at times you may be required to stay overnight at a hotel provided by the company.
- Willing to undertake any additional tasks as and when requested from FM senior management team.
Requirements
- Understanding of Microsoft packages- Essential
- Experience of Health & Safety portals – Desired
- Experience of CAFM portals- Desired
- Willingness to learn from and engage with FM team – Essential.
- Administrative experience within a fast-paced office environment – Essential
- Willingness to undertake additional training to help and assist for the role, including E-Learning -Essential
- Data driven approach and analytical mind set – Desired.
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