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Office Administrator
4 months ago
PO & Office Administrator
Department: Business Support
Employment Type: Contract / Temp
invoX Belgium NV , the Respiratory Innovation Centre for invoX, is focused on the development of pharmaceutical products with superior delivery to the lung based upon differentiated technology in the form of our next generation Soft Mist Inhalation (SMI) device. Our proprietary, propellant-free, purely mechanical device delivers medication to the lungs more effectively than other types of inhalers and is poised to change the treatment paradigm in large markets including asthma and COPD.
To help continue our growth and success, we are looking for an Office and Purchase Order Administrator . This dual position will focus on supporting the Office Manager with her daily tasks, but also on independently carrying out SAP and PO activities, in close collaboration with the finance and purchase teams.
Our vision is to be a leading global biopharmaceutical company with an advancing pipeline of products addressing the unmet healthcare needs of patients. invoX is a wholly owned subsidiary of Sino Biopharmaceutical Limited, a Hong Kong listed global top 40 pharmaceutical company with more than 24,000 employees.
As Office Administrator (50% of the time):
The Office Administrator will be closely working together with the Office & Administration Manager providing administrative support to the team as needed.
Organizing office administration
Performing general office clerk duties
Serve as front of the house, screening calls / emails and welcoming visitors to the office
Helping organize and maintain office common areas.
Coordinate travel in absence of the Office manager
You will be responsible for the day-to-day administrative operations of the procurement processes and ensuring purchase orders and receipts are processed within the SAP system and managed in line with invoX policies.
Create new purchase requests in SAP on behalf of the business
Monitor open purchase orders and review for closure in SAP
Prepare ad hoc reporting on purchase order spend
Liaise with Accounts Payable on invoice receipts
Proven experience as an assistant, office assistant, or in another relevant administrative role
Bachelor Office Manager or similar
Knowledge of ERP systems (preferably SAP)
Competent user of Excel, effective in the use of spreadsheets and databases
We are ambitious so we work hard to create an environment where we can take smart risks.
