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Finance and Operations Assistant
1 month ago
Our client is based in Hertfordshire and is recruiting for an exciting new role as a Finance and operations assistant. Social media
- Manage and oversee the care home's social media presence.
- Create engaging content that reflects the quality of care and community life at our partner’s Care Home
- Monitor and respond to online feedback and inquiries in a timely and professional manner.
- Check all new starters have DBS, references, completed application forms and identity checks have been done including right to work in the UK.
- Complete audits on HR files - ensuring all files have relevant documents.
- Generate contracts for new starters.
- Process changes of T&Cs for existing employees e.g.: change of hours
- Ensure all contracts are signed and upload to Care Cloud
- Assist with recruitment where required.
- Ensure company is compliant with their Sponsorship Licence duties.
- Produce weekly hours report by department.
- Check payslips.
- Data collection for month end billing. This needs to be done in week three of the month.
- Ensure resident contracts with the local authorities & third parties are accurate with correct details and fees, are signed and that all information is correct.
- Support Care Home in their day to day needs and operation.
- General office administration.
- Support the Directors of the company in the efficient running of the business.
- Review all purchasing agreements and ensure pricing agreed is charged on invoices.
- Responsible for group purchasing. This is for all capital items as well as day to day consumable items the business uses
- Build relationships with suppliers old and new for purchasing.
- Ensure all service agreements are in place.
- Ensure all service certificates are in date and stored in the correct folder.
- Obtain three quotes for items that need purchasing/ replacing from any service inspections.
- Enter all purchase invoices into Sage.
- Ensure pricing charged on invoices is as per agreed pricing with suppliers.
- Ensure purchase orders are in place and appropriate authorisation has been sought.
- Chase credits due.
- Ensure no duplications of invoices.
- Regularly login to online supplier portals to download invoices.
- Responsible for communicating to Finance Director of when payments are due
