Events Executive

1 month ago

London, United Kingdom GlobalData Plc Full time

GlobalData is the leading business intelligence provider, creating trusted intelligence on the world’s largest industries by leveraging its unique data, expert analysis, and innovative solutions.
- Industry Leaders Pharma, Consumer and Financial Services sectors.
We are hungry for knowledge and embrace innovation. We are fast, flexible, and welcome change.
We work together to help our customers and colleagues succeed. Arena International part of GlobalData Plc produces c 50 marketing leading international conferences, 100 webinars/digital meetings & private networking events annually across Healthcare, Financial Services and Consumer sectors
We are seeking a highly organised and analytical Awards & Events Project Manager to support our current programme of conferences and awards dinners, responsible for leading and delivering from beginning to end of each project while working with all stakeholders - internal and external.
- Highly organised and confident Awards & Events Project Manager lead deliver of c.6 awards dinners and conferences per year.
- Able to take ownership of the awards schedule including end to end project planning and delivery
- Able to work closely with the sales, marketing and contents teams on a daily/weekly basis
- Building strong and successful relationships with event sponsors, clients and suppliers
- Flexible to travel internationally when required.
- Awards & Event Process
- Develop and build relationships with the judges, editorial/content and marketing activities with other members of the events team
- Create awards tracker templates for each event to share with the wider team; Chase nominations from interested parties and drive new nominations from leads
- Full management of table planning and manage client expectations; Awards & Event Delivery
- Financial reporting, invoice, commissions, reconciliation
- F&B, trophies, AV, staging, entertainment, printing, ceremonial hosts/MCs
- Lead and deliver the event end to end
- Upkeep of registrations (sponsors and guests) and attendees, dietary requirements to support table planning
- Coordinate travel arrangements for internal staff
- Onsite registration check for dinner attendees and last minute table planning changes
- Liaison with the design department to ensure timely and accurate production of signage, printed materials and all contents of delegate packs
- Host and lead on weekly awards meetings with the event team (marketing, sales, production, editorial, and operations)
Minimum 4 years of organising conferences and awards dinners
- Proven ability to work as part of a team and ensure faultless delivery of every event.
- Be exceptionally well-organised when it comes to managing and updating CRM systems regularly
- Optimise revenue opportunities (e.g. branding)
- A natural enthusiasm for event organising and for getting things done - a 'can do' attitude is a must
- Familiar with Microsoft apps (Word, Excel, PowerPoint)
- Manage event from start to finish
#LI-UD1 #LI-HYBRID

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