Events Intern

3 weeks ago

London, United Kingdom Oddity Events & Marketing Full time €21,510

Reporting to:  

  • Day-to-day: Ashley Hainer, Senior Project Coordinator
  • General: Lizzy Eaton, Director

Internship period: June-September 2024, possibility to be made permanent upon completion of the internship.

Salary and hours: £21,510 per annum, pro rata

Full-time, 37.5 hours per week. There will be the occasional early start and late evening, when events are taking place. Domestic travel may be required from time to time.

Location: Flexible working, with three compulsory days in the Central London office (Zone 1 near Tottenham Court Road station). Please note you will be required to come to the office every day for your first two weeks while you settle into the role, and during event prep periods. 

Application process:

  • Email your CV and cover letter to talent@oddityevents.com
  • In your cover letter, tell us:
  • What about the role do you find most appealing?
  • What about our company makes you want to work here?
  • What has inspired you to begin a career in event management?
  • Which traits and attributes do you think make a good event manager?

Application deadline: Thursday 30th May

Candidates will be shortlisted and interviews will take place on Tuesday 4th June, which will include a short assessment task. Candidates will be notified of the decision by Friday 7th June.

The selected candidate must be available to start on Monday 17th June.

The Company

Oddity Events and Marketing is an independent, award-winning event management agency. We specialise in helping communications, public affairs, and advocacy teams deliver events with personality, in order to influence public policy and drive social change. Our clients include global charities and corporate businesses including Asthma + Lung UK, Cancer Research UK, B-Lab UK, Global Witness, Sanofi, Strava, and Visa. 

Purpose of the Role

This role is for an organised, proactive, and creative person, with strong communication and time management skills. They must have the ability to support the team across multiple concurrent projects with tight deadlines. They will be required to:

  • Work alongside the Oddity team to assist in the delivery of events for our clients
  • Assist with creating and scheduling marketing content on our website and social media
  • Support the Senior Events & Operations Manager with business operations tasks including diary management and office management
  • Coordinate internal and external meetings with clients and suppliers
  • Coordinate team incentives including away days and social outings

General Duties

  • Assist with day-to-day administration of events, including creating and distributing invitations, monitoring and responding to emails, reporting on attendee registrations, keeping meeting notes, and updating project plans with rolling actions.
  • Attend client meetings with the project teams, take notes, and follow up on all tasks
  • Provide ad-hoc support as required by the wider team
  • Support with developing new business proposals, including gathering quotes from venues and suppliers
  • Schedule and attend venue site visits, supplier demos, and industry events

Essential Skills, Knowledge & Experience

  • Excellent spoken and written English
  • Knowledge and experience in using email applications
  • Knowledge and experience in using word processing and spreadsheet applications
  • Highly organised with good time management skills 
  • Attention to detail is essential within this role
  • Ability to work with and without supervision
  • Proactive with finding solutions, problem solving and offering support
  • Comfortable working remotely but can communicate effectively about their progress on assignments, workload and priorities
  • Flexibility and willingness to go above and beyond

Further skills, not necessary but an advantage:

  • Knowledge and experience in using Google Drive
  • Knowledge and experience in using Canva
  • Interest in politics or social and contemporary issues

Oddity culture

The Oddity values should be applied to your approach to work at all times. These are:

Honesty

  • Be transparent and honest every day. Ensure your team is kept up to date with the progress on your tasks and assignments, being clear about whether you can meet a deadline or if you need more time. 

  • Don’t be afraid to ask questions and speak up when you need more support. We understand that you’ll be learning and mistakes sometimes happen

Personality

  • Always be your most authentic self. 

  • Bring creative ideas to the table and talk about what inspires you every day.

Inclusivity

  • We do not tolerate discrimination of any form at Oddity. We strive for everything we do to be inclusive for people of all backgrounds, sexualties, ethnicities, religions and abilities.

Purpose

  • As a small agency, we have to be efficient and purposeful. We don’t believe in creating work for work’s sake. We try to ensure every task is an intentional element which fits into the project delivery. This helps us demonstrate value for money to our clients. 

  • If you’re procrastinating or you’re stuck on an assignment, take a walk and then sound it out with the wider team. We’ll help you come up with the most efficient and effective solution or approach to complete the task.

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