Executive Assistant

2 weeks ago

England, United Kingdom Kingspan Data & Flooring Full time

Job Description

Company Overview:

Kingspan Data & Flooring is part of the Kingspan Group PLC and comprises of manufacturing locations in UK, Ireland, Germany and Belgium, servicing markets across Europe & Middle East. Kingspan Data & Flooring Technology originated in the traditional commercial office sector for raised access flooring and, more recently, are supporting the accelerated growth in the data centre industry.

As the world’s largest raised access flooring manufacturer, supplier, and installer, we have been involved in the delivery of a wide range of flooring solutions for some of the most prestigious buildings in Europe. We continue to develop innovative products for use in commercial buildings, data centres and large retail premises and today we offer a full specification and consulting service. Our business in Europe is growing and it’s an exciting time to help shape our future direction.

We are committed to equality, diversity and inclusion in the workplace and are an equal opportunities employer.

Purpose of Statement:

The Executive Assistant will provide a high quality and efficient administrative service to the General Manager and other senior members of staff. The position is part-time and will be based on-site at our Hull offices.

Key Responsibilities:

  • Managing incoming phone calls and emails, event logistics and team meetings.
  • Supporting the Management Team on diary management, travel arrangements and processing expenses using SAP Concur.
  • General day-to-day administration such as meeting coordination.
  • Assisting the wider business with general administrative duties as required i.e. note-taking, data entry, etc.
  • Producing weekly and monthly reports and sharing with relevant parties.
  • Active management of the systems and databases, such as SharePoint.
  • Any other reasonable duties, as and when requested.

Compliance:

  • Adhere to the Company’s compliance obligations, policies, processes, and procedures.
  • Report compliance concerns, issues, and failures.
  • Participate in training as required.

Candidate Requirements:

  • Previous experience in an administrative support role (within a manufacturing environment would be advantageous).
  • Strong administrative skills and a keen eye for detail is essential.
  • PC literate and proficient in the full MS Office suite.
  • Expense management using SAP Concur would be advantageous.
  • Strong communication skills, both written and verbal, with the ability to communicate effectively with stakeholders at all levels.
  • Ability to work as part of a team and on own initiative.
  • Ability to multitask, organise and prioritise workloads, ensuring strict deadlines are met.
  • Comfortable and confident in handling a wide range of data (including sensitive and personal information).
  • The ability to maintain the highest standards of confidentiality in all aspects of work and be a trusted and professional ambassador for Kingspan.
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