Executive Assistant

2 weeks ago


England, United Kingdom Gi Group Full time

Job Title: Executive Assistant
Type of Business: Public Sector
Location: Remote with occasional travel to London or Leeds
Hourly Rate: £11.76 - £17.69 depending on experience
Start Date: ASAP
Length of Contract: Until June 2024 with the possibility of extension
Hours: 37.5

GI Group are now seeking to appoint an Executive Assistant to our Public Sector client. The Executive Assistant will will work as part of a team in delivering an efficient and effective Business Management Support service. They will support a Senior Director to ensure that they manage their day as efficiently as possible.

Main Duties of the Executive Assistant:
  • Organise and manage documentation for meetings and events, including preparation of agendas and minutes of meetings, tracking actions and timeframes as appropriate
  • Organise and produce reports, papers, presentations and other similar documentation in accordance with organisational timeframes.
  • Provide effective diary management for Senior Managers and the team, ensuring that appointments are planned and coordinated, and run to schedule.
  • Organise and plan meetings and events as directed, including sending invitations, booking venues, making travel arrangements, arranging speakers and providing relevant papers and material.
  • Assist with the setting up and management of effective business processes
  • Work with all team members in the collection of information for performance reporting on relevant team projects.
  • Act as a contact point for teams, dealing with and responding effectively to complex queries from stakeholders and passing on relevant information to appropriate team members sensitively and autonomously.
  • Handle significant quantities of confidential and sensitive information on behalf of the Senior Managers, always ensuring the appropriate degree of confidentially and discretion is adopted at all times.
  • Act as a contact point for teams, dealing with and responding effectively to complex queries from stakeholders and passing on relevant information to appropriate team members sensitively and autonomously.
  • Handle significant quantities of confidential and sensitive information on behalf of the Senior Managers, always ensuring the appropriate degree of confidentially and discretion is adopted at all times.


Role Requirements:

  • Attention to detail and thorough administrative skills
  • Strong IT skills
  • Ability to work on own initiative and as part of a team
  • Discretion and the ability to maintain confidentiality
  • Prior experience of supporting Board Members and Senior Managers
  • Experience in preparing Board papers, agendas, and minute taking
  • Experience with complex diary management

Hiring Contact: Laura Vieira
Agency: GI Group

If you would like any further information about any vacancies before applying, please feel free to contact
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