IT Contracts Specialist
3 weeks ago
Basic office hours 9:00 - 5:30, 3 days per week Uxbridge, London
Based in the Uxbridge UK headquarters of a global leisure business, we are seeking a part-time contractor IT Contract Management Specialist to help manage the life cycle of contracts from initial request to full execution, ensuring processing fluidity to meet business needs. This role will work cross-functionally with Legal, Sourcing, Compliance, Finance, various Business Units, and our external vendors to execute contracts timely and compliantly.
This position will work closely with business partners throughout the Company to ensure the appropriate organization and maintenance of their IT dependent contracts. The Contract Management Specialist will also help to improve and automate processes, systems and controls; Works with IT stakeholders to gain approval of PO’s and Contracts needed to deliver IT operations
Contract Requests
Facilitate the contract execution process by collecting, elaborating, and presenting the documents necessary for gaining approval from the Senior Leadership Team
Assist with onboarding new vendors to the contracting process by updating their data to our contracting tool, developing vendor relationships, and providing them with templates
Vendor Management
Support the monitoring of vendor productivity and quality of performance against contractual obligations to ensure the overall effectiveness of vendor-provided services
Support the reporting of vendor performance against contractual service level agreements through vendor performance dashboards, scorecards, and/or reports
Execute ad hoc projects based on team needs
Contract Organization and Maintenance
Entering key contract information into TEAMS-based contract management system
Ensuring that contracts are executed properly and uploaded promptly to the contract management system
Provide support to document the status of IT contracts from request; legal review and drafting through to vendor negotiation, internal approval, and contract finalization.
Working with the Controlling teams for automation of current processes to provide adequate analysis for business and strategic decision-making
At least 2 years of experience in contract management/administration/negotiation;
Bachelor’s Degree in IT, Computer Science, Business Management, Management Information Systems, or similar; (Legal or Contract Management qualification is a plus but is not essential)
Experience with contract management SW a plus
Flexible, but Detail oriented and able to Multitask, with solid Analytical, Problem-solving, Project management, and Organizational skills
Proficiency in the Microsoft suite of tools including Outlook, Word, PowerPoint, and Excel; other project management applications such as Microsoft Project, Power BI, and Visio would be a plus
Fluent in English, any French, German, or Italian would be an advantage.
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