Administrator - Reconciliations - Employer Solutions

2 weeks ago

Edinburgh, United Kingdom JTC Group Full time
Administrator - Reconciliations - Employer Solutions

TEAMOVERVIEW

The role reports into the Managerwithin the Reconciliations team. The team currently deals with all aspects ofasset and cash reconciliations for the various pension plans and share trusts administeredby JTC Employer Solutions, as well as other similar Reconciliations relatedactivities.

This role is a newly createdposition and will allow the role holder to play a pivotal part in taking on anew piece of work for the Reconciliations team involving TransactionInstruction Matching and Suspense Clearing activities for an existing JTCclient, as well as creating new procedures and MI for this work. The role isbased in Edinburgh.

PURPOSE OFJOB

Thepost holder will be primarily responsible for reviewing and matching cash andsecurities related transactions with corresponding client instructions, as wellas reviewing and clearing related suspense account ledger entries and recodingthese to the correct ledgers in the client’s NL. The role will also involve communicatingand resolving queries aroundopen items with client contacts, identifying suggested process and systemchanges to improve client service and create operational efficiencies, as wellas manipulation of ad-hoc datasets within spreadsheets to assist with the day-to-dayactivities.

Over time, therewill also be an opportunity to assist with training the other team members onthe new activities, as well as learning about the other work done in theReconciliations Team, to become a fully integrated member of this busy team.

MAIN RESPONSIBILITIES ANDDUTIES

  • Liaise with fund managers, custodians and fund administrators to ensure timely reconciliations and resolution of queries.
  • Ensuring that all tasks are prioritised effectively, and all 3rd party deadlines are met within team turnaround times.
  • Responsible for addressing any related issues, with immediate escalation to management, as required.
  • Work with IT and other business areas to ensure reconciliation system is operating correctly.
  • Advise and develop Reconciliation team procedures.
  • Provide support to fellow team members.
  • Build and maintain relationships with relevant 3rd parties as well as the various other internal teams with whom you will interact.
  • Monitor team email boxes for receipt of statements and queries.
  • Take part in additional ad-hoc duties to meet the needs of the business when required
  • Adhere to the JTC core values and expected behaviours.
  • Any other duties as deemed necessary by Management.

ESSENTIAL REQUIREMENTS

  • Experience of working within a financial environment - preferably within a team;
  • Good understanding of asset reconciliation processes;
  • Sound bookkeeping/accounting knowledge;
  • Strong working knowledge of Microsoft Excel and other Microsoft applications;
  • Strong organisational skills and interpersonal skills;
  • Good communication and strong customer service skills;
  • Effectively use own initiative and demonstrate high level of accuracy and attention to detail.
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