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Office Co-Ordinator in Events Office Co-Ordinator in Events

4 months ago

London, United Kingdom Red Personnel Full time

Job Description Events Administrator
Location: London
Salary £28,875 per annum (pro rata)
Interviews to take place immediately with a view to an immediate start
Temporary Contract (potential to go permanent)
Hybrid Working
Sector : Professional Membership

A prestigious and long-established membership institution in Central London is seeking an Events Support Administrator to join their dynamic Events Team. Running over 70 events per year including conferences, lectures, seminars, webinars, corporate functions and meetings and other ad hoc other events, ranging in size from smaller events to several thousand attendees.

As Events Administrator you will provide full support to events operations staff with the administration of their events to ensure a positive delegate experience.

Duties:
delegate queries both electronically, over the phone, and in person promptly to ensure a high standard of customer service
booking amendments, and cancellations of delegates to ensure accurate records are kept
events/ papers inbox to ensure that all communication is answered in a timely manner
online events on the preferred platform, communicating speaker login details.
pre-event communication to delegates to ensure delegates receive correct and accurate information
final attendee lists, and send post event surveys to delegates
with other departments to create specific guests lists for specialist topic events
with authors, speakers regarding presentations and audio visual requirements
of sponsor and exhibitor contracts, ensuring their requirements are met
KPI reports to monitor department performance
of event reports to ensure that all event details are correct for staff use on the day
and issue of delegate badges and event materials for use on the day
submissions of technical synopses and papers on database and liaising with authors accordingly
minutes at meetings (occasional) to ensure records are accurately kept
information from files or systems and compiling reports in standard formats
of tasks for new or temporary staff as required
Stationery to ensure that the office can operate efficiently
Printing to ensure that all collaterals are ready for events
catering (possibly for meetings) to ensure a positive customer experience for attendees
registration fees and issuing refunds
on the day at events with registration, front of house/online trouble shooting, ensuring that good customer service is always maintained

Skills and Experience
Work effectively in a fast-paced team environment
Administrative experience within a professional environment
Ability to prioritise workload and multitask various projects simultaneously
Ability to establish effective relationships with colleagues and senior individuals
A strong 'can do' attitude
Excellent written and oral communication skills
High attention to detail
Thrives under pressure
IT Skills Microsoft Office (Word, Excel, Outlook), Zoom Events
Attendance at early morning and evening work is required on weekdays only.