Assistant Management Accountant

Job summary

This is an excellent opportunity for an enthusiastic Assistant Management Accountant with a minimum AAT Level 3 or NVQ Level 3 Qualification or studying towards, to join our busy team. This role will be supporting the Surgery, Women's and Children's division.

You will be a self-motivated, pro-active individual with good time management and organisational skills.

To succeed in this role, you will have a proven track record of delivery, experience of working to deadlines, and have good attention to detail.

You will be a good communicator and work well as part of a team.

As with similar roles in NHS finance there will be challenges, tight deadlines and hard work but you will have a real opportunity to further your career and make a difference to the Trust. This role is suitable for hybrid working but we would expect the successful candidate to be onsite a minimum of two days a week.

As a Foundation Trust, the Great Western Hospital serves a population in excess of 300,000, providing both Acute and Community services.

Main duties of the job

To support the Finance Business Partners and Management Accountants in the provision of comprehensive financial support and advice to budget managers so that they can provide the best patient care within the limited budget resources available.

To provide advice to Budget Managers including holding regular meetings.

To provide analysis from financial ledger and other systems to support financial monitoring and control.

To facilitate accurate reporting through reconciliation, journal processing and monthly financial ledger close.

About us

Our STAR values are at the heart of everything we do. You can expect to see them in the way we act and the way we treat each other. Our values make us who we are.

Service We will put our patients firstTeamwork We will work togetherAmbition We will aspire to provide the best serviceRespect We will act with integrity

Our STAR values - Service, Teamwork, Ambition and Respect - are a golden thread running through everything we do. These values serve as a guiding principle, driving us towards our vision of delivering great joined up services to our local community. Whether at home, in the community, or within the hospital, our goal is to empower individuals to lead independent and healthier lives.

Job description

Job responsibilities

• To assist in the production of the Divisions Management Accounts on a monthly basis to an agreed timetable.
• Responsible for assisting the Finance Business Partner and divisional finance team, in the financial reporting for specific departments or Divisions, covering areas including financial position, budget and efficiencies.
• Responsible for assisting the Finance Business Partner in the production of budgets for specific areas of reporting responsibility.
• Responding to queries from Divisional and Departmental Managers.
• To facilitate the production of accurate staff in post listings, budget reconciliation and financial figures in support of Divisions financial position.
• Prepare and input to the ledger system actual and budget journals, as required, to ensure planned and actual expenditure is recorded under appropriate account and cost centre codes.
• Analyse, investigate and resolve errors within Supplies and Payroll systems and take appropriate corrective action within monthly reporting timescales.
• Responsible for compiling and maintaining the Divisions billing schedules, ensuring that the income claimed is uplifted on an annual basis.
• Responsible for raising and cancelling invoices as requested by Departmental Managers and Finance Business Partners, ensuring that all queries are resolved.
• To calculate and notify payroll in respect of appropriate deductions or additional payments to be made via salaries, e.g. private telephone calls.
• To assist in the preparation of both monthly and ad hoc management information as and when required including input in to the Trusts board report.
• To carry out variance analysis for Divisions to understand and provide information to budget managers and Finance Business Partners.
• To provide financial information as required enabling Finance Business Partners to produce monthly Division Finance Reports including recovery plans.
• To produce and maintain spread sheets and databases and to ensure that the analysis is accurate and robust, e.g. staff in post.
• To contribute in the preparation of the Trusts annual budget setting process, including the production of the Trusts budget book.
• To undertake pay costing for Divisions.
• Meet with budget holders to discuss current financial position, agree staff in post, explanations of variances and to ensure proper process and governance is followed.
• Develop and maintain good working relations with budget holders to develop knowledge and understanding of their area that may have financial implications.
• To assist in the production of information to be included in the year-end accounts, including creditors, debtors and supporting analysis.
• Provide support and participate in stock takes for inclusion in the annual accounts.
• Proactively assist Senior Management Accountant and Management Accountants in reviewing current work practices and recommending improvement and changes where required.
• Assist in the production of procedure notes for Finance Management and also develop and maintain procedure notes for Division specific tasks, in order to facilitate cover arrangements whilst on leave.
• To help and assist other staff members as required and requested by management and to provide cover for absent colleagues within Financial Management.
• Proactively focus on continued professional development within the role.

Job description
Job responsibilities

• To assist in the production of the Divisions Management Accounts on a monthly basis to an agreed timetable.
• Responsible for assisting the Finance Business Partner and divisional finance team, in the financial reporting for specific departments or Divisions, covering areas including financial position, budget and efficiencies.
• Responsible for assisting the Finance Business Partner in the production of budgets for specific areas of reporting responsibility.
• Responding to queries from Divisional and Departmental Managers.
• To facilitate the production of accurate staff in post listings, budget reconciliation and financial figures in support of Divisions financial position.
• Prepare and input to the ledger system actual and budget journals, as required, to ensure planned and actual expenditure is recorded under appropriate account and cost centre codes.
• Analyse, investigate and resolve errors within Supplies and Payroll systems and take appropriate corrective action within monthly reporting timescales.
• Responsible for compiling and maintaining the Divisions billing schedules, ensuring that the income claimed is uplifted on an annual basis.
• Responsible for raising and cancelling invoices as requested by Departmental Managers and Finance Business Partners, ensuring that all queries are resolved.
• To calculate and notify payroll in respect of appropriate deductions or additional payments to be made via salaries, e.g. private telephone calls.
• To assist in the preparation of both monthly and ad hoc management information as and when required including input in to the Trusts board report.
• To carry out variance analysis for Divisions to understand and provide information to budget managers and Finance Business Partners.
• To provide financial information as required enabling Finance Business Partners to produce monthly Division Finance Reports including recovery plans.
• To produce and maintain spread sheets and databases and to ensure that the analysis is accurate and robust, e.g. staff in post.
• To contribute in the preparation of the Trusts annual budget setting process, including the production of the Trusts budget book.
• To undertake pay costing for Divisions.
• Meet with budget holders to discuss current financial position, agree staff in post, explanations of variances and to ensure proper process and governance is followed.
• Develop and maintain good working relations with budget holders to develop knowledge and understanding of their area that may have financial implications.
• To assist in the production of information to be included in the year-end accounts, including creditors, debtors and supporting analysis.
• Provide support and participate in stock takes for inclusion in the annual accounts.
• Proactively assist Senior Management Accountant and Management Accountants in reviewing current work practices and recommending improvement and changes where required.
• Assist in the production of procedure notes for Finance Management and also develop and maintain procedure notes for Division specific tasks, in order to facilitate cover arrangements whilst on leave.
• To help and assist other staff members as required and requested by management and to provide cover for absent colleagues within Financial Management.
• Proactively focus on continued professional development within the role.

Person Specification

Qualifications

Essential

• AAT Advanced Diploma in Accounting or NVQ Level 3 or equivalent
• Grade C or above at GCSE English and Maths or equivalent
• Experience of a management accounting environment to include all aspects of production, using principles and adhering to Standing Financial Instructions

Desirable

• NHS experience

Experience

Essential

• Experience of spread sheet and system design to confirm validity of large amounts of data, minimise errors whilst ensuring work is completed in line with financial timescales and procedures
• Use of accounting software packages
• Experience of advising non-financial managers on financial issues

Desirable

• Experience of Oracle Financial Accounting software
• Experience of business reporting tools
• Experience of dealing with queries from both internal and external parties

Skills

Essential

• Good communication skills - oral and written
• Ability to communicate finance information to a range of finance and non-finance staff
• Accurate and detailed record keeping
• Ability to cope with workloads that at times will be heavy and with strict deadlines
• Analyse, investigate and resolve financial queries
• Ability to identify errors and sort out problems
• Ability to plan own workload
• Ability to use initiative and work with minimal supervision

Desirable

• Composed and resilient, able to work under pressure

Person Specification
Qualifications

Essential

• AAT Advanced Diploma in Accounting or NVQ Level 3 or equivalent
• Grade C or above at GCSE English and Maths or equivalent
• Experience of a management accounting environment to include all aspects of production, using principles and adhering to Standing Financial Instructions

Desirable

• NHS experience

Experience

Essential

• Experience of spread sheet and system design to confirm validity of large amounts of data, minimise errors whilst ensuring work is completed in line with financial timescales and procedures
• Use of accounting software packages
• Experience of advising non-financial managers on financial issues

Desirable

• Experience of Oracle Financial Accounting software
• Experience of business reporting tools
• Experience of dealing with queries from both internal and external parties

Skills

Essential

• Good communication skills - oral and written
• Ability to communicate finance information to a range of finance and non-finance staff
• Accurate and detailed record keeping
• Ability to cope with workloads that at times will be heavy and with strict deadlines
• Analyse, investigate and resolve financial queries
• Ability to identify errors and sort out problems
• Ability to plan own workload
• Ability to use initiative and work with minimal supervision

Desirable

• Composed and resilient, able to work under pressure

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the .

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. .

Additional information
Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the .

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. .

Employer details

Employer name

Great Western Hospitals NHS Foundation Trust
Address

Vygon (UK) Ltd

The Pierre Simonet Building,V Park

Swindon

SN25 4DL

Employer's website #J-18808-Ljbffr

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