Current jobs related to Executive and Personal Assistant - Kenilworth Warwickshire - Phoenix Psychology

  • Executive Assistant

    5 months ago

    Kenilworth, United Kingdom NATIONAL FARMERS UNION Full time

    Job Advert **Job Title**: Executive Assistant / Personal Assistant **Salary**: c. £30-35k per annum (Dependant on Skills and Experience) **Location**: Stoneleigh, Warwickshire, with some agile working **Working Hours**:35 hours per week **Contract Type**:Permanent The National Farmers’ Union (NFU) is the biggest farming organisation in the UK. We're...

  • Personal Assistant

    5 months ago

    Warwickshire, United Kingdom Penderels Trust Full time

    About the Employer Hi!  My name is Alex and I am looking for a PA to support me to enjoy all of the opportunities that life has to offer.  My main interests are collecting and building Lego, Marvel and DC characters and movies, and video games but I also enjoy going to the gym and bowling.  I’m also interested in volunteering and take part in other...

  • Marketing Executive

    5 months ago

    Kenilworth, United Kingdom Solid Solutions Management Limited Full time

    As a Marketing Executive, you will play a crucial role in supporting the marketing team with administrative tasks, project coordination, and other key functions. You will help implement marketing campaigns, content creation, and group initiatives while working closely with various team members to ensure efficient and effective operations. **THE ROLE** -...

  • Personal Assistant

    1 week ago

    North Warwickshire, Warwickshire, United Kingdom Page Personnel Full time

    Personal Assistant position based in Coleshill. This role is working for a multi-million pound property organisation with hybrid working. Client Details My client is a successful property organisation based in Coleshill looking for a Personal Assistant to support multiple directors. Description Coordinate and schedule meetings, appointments, and travel...

  • Personal Assistant

    3 weeks ago

    Coleshill, Warwickshire, United Kingdom CV-Library Full time

    Personal Assistant position based in Coleshill. This role is working for a multi-million pound property organisation with hybrid working. Client Details My client is a successful property organisation based in Coleshill looking for a Personal Assistant to support multiple directors. Description Coordinate and schedule meetings, appointments, and travel...

  • Marketing Executive

    5 months ago

    Kenilworth, United Kingdom Proserve Full time

    We are working with Proserve who have an exciting opportunity to recruit a Marketing Executive to join their team based in Kenilworth, Warwickshire. The role is on a full-time, permanent basis offering a competitive salary of £28,000 - £32,000 per annum, depending on experience. Proserve have over 50 years of experience with the design, supply and support...

  • Executive Support Specialist

    3 weeks ago

    Warwickshire, United Kingdom Gleeson Recruitment Group Full time

    Personal Assistant Job DescriptionWe are seeking an experienced Personal Assistant to provide high-level administrative support to senior executives. The successful candidate will be responsible for managing and maintaining executives' schedules, appointments, and travel arrangements.Key Responsibilities:Manage and maintain executives' schedules,...

  • Executive Support Specialist

    3 weeks ago

    Warwickshire, United Kingdom Gleeson Recruitment Group Full time

    Personal Assistant Job DescriptionWe are seeking an experienced Personal Assistant to provide high-level administrative support to senior executives. The successful candidate will be responsible for managing and maintaining executives' schedules, appointments, and travel arrangements.Key Responsibilities:Manage and maintain executives' schedules,...

  • Marketing Executive

    5 months ago

    Kenilworth, United Kingdom Solid Solutions Management Limited Full time

    As a Marketing Executive, you will play a crucial role in supporting the marketing team with administrative tasks, project coordination, and other key functions. You will help implement marketing campaigns, content creation, and group initiatives while working closely with various team members to ensure efficient and effective operations. **THE ROLE** -...

  • Retail Assistant

    1 month ago

    KENILWORTH, United Kingdom HOLLAND AND BARRETT Full time

    Job Type: Permanent Store Location: 21/23 Warwick Road, Kenilworth Hours: 19 hours per week Salary: £12.00 per hour, 25% colleague discount, 28-days annual leave pro rata THE JOB Are you passionate about customer service? Keen to build a Career with the largest UK Health and Wellness Retailer? Then look no further... Our Retail Assistants are the...

  • Executive Chef Assistant

    4 days ago

    Kenilworth, Warwickshire, United Kingdom Loungers Full time

    Junior Sous Chef OpportunityWe're seeking a skilled Junior Sous Chef to join our team at Lounge. As a key member of our kitchen team, you'll be responsible for supporting our Head Chef and Sous Chef in delivering exceptional dishes to our customers.Your key responsibilities will include preparing ingredients, cooking dishes to specification, and maintaining...

  • Campaign Marketing Executive

    4 months ago

    Kenilworth, United Kingdom Alexander Mae South West Ltd Full time

    **Campaign Marketing Executive** **£25k + Bonus + Benefits** **Kenilworth, Warwickshire/Hybrid** **About us**: Our client provides outsourced support to a range of businesses throughout Warwickshire, North Birmingham and North Derbyshire. Their clients operate in various business sectors including financial services, hospitality, technology, property,...

  • Care and Support Assistant

    3 months ago

    Kenilworth, United Kingdom McCarthy and Stone Full time

    How would you love a care role where all your clients are in one place? No travelling in between Gorgeous modern environment to work in Great colleagues to work with and learn from Get paid whilst you train! McCarthy Stone are looking for a professional Care and Support Assistant, with some domestic duties, to join their amazing team at ...

  • Executive Chef Assistant

    7 days ago

    Kenilworth, Warwickshire, United Kingdom Loungers Full time

    Junior Sous Chef - KenilworthYou'll be working with a passionate team that shares your love for real cooking. We're committed to serving high-quality dishes made with fresh ingredients, and we're looking for someone to join us in this mission.As a Junior Sous Chef, you'll be supporting the Head Chef and Sous Chef to deliver exceptional results. Your tasks...

  • Executive Chef Assistant

    6 days ago

    Kenilworth, Warwickshire, United Kingdom Loungers Full time

    Junior Sous Chef - KenilworthYou'll be part of a dynamic team that shares your passion for real cooking. We're a company that values authenticity, and our customers appreciate it too. That's why we're committed to using high-quality ingredients and cooking methods that bring out the best in every dish.As a Junior Sous Chef, you'll play a key role in...

  • Account Executive

    4 months ago

    Kenilworth, United Kingdom Ground up Property Services Limited Full time

    Job Description: Account Executive - Reactive and Planned Maintenance Are you a skilled professional with a passion for managing maintenance services? Are you adept at building and maintaining client relationships, ensuring high-quality service delivery? If so, we have an exciting opportunity for you to join our team as an Account Executive at Ground Up...

  • Social Media and Campaigns Executive

    4 months ago

    Kenilworth, United Kingdom Alexander Mae South West Ltd Full time

    **Social Media and Campaigns Executive** **£25k + Bonus + Benefits** **Kenilworth**, **Warwickshire/Hybrid** **About us**: Our client provides outsourced support to a range of businesses throughout Warwickshire, North Birmingham and North Derbyshire. Their clients operate in various business sectors including financial services, hospitality, technology,...

  • Relief Care and Support Assistant

    2 months ago

    Kenilworth, United Kingdom McCarthy and Stone Full time

    How would you love a care role where all your clients are in one place? No travelling in between Gorgeous modern environment to work in Great colleagues to work with and learn from Get paid whilst you train! McCarthy Stone are looking for a professional Relief Care and Support Assistant to join their team at our Wilton Court estate in...

  • Executive Chef

    4 weeks ago

    Kenilworth, Warwickshire, United Kingdom Loungers Full time

    About the RoleWe're seeking a highly skilled and experienced Sous Chef to join our team at Loungers. As a key member of our kitchen team, you'll be responsible for leading and supporting our chefs to deliver exceptional food quality and service.Key ResponsibilitiesLead shifts and ensure the kitchen runs effectively and safelyManage stocks, Health & Safety,...

  • Executive Chef

    3 weeks ago

    Kenilworth, Warwickshire, United Kingdom Loungers Full time

    About the RoleWe're seeking a highly skilled and experienced Sous Chef to join our team at Loungers. As a key member of our kitchen team, you'll be responsible for leading and supporting our chefs to deliver exceptional food quality and service.Key ResponsibilitiesLead shifts and ensure the kitchen runs effectively and safelyManage stocks, Health & Safety,...

Executive and Personal Assistant

2 months ago

Kenilworth Warwickshire, United Kingdom Phoenix Psychology Full time

Executive & Personal Assistant

Phoenix Psychology Services Ltd

The closing date is 13 September 2024

Job summary

We are looking for a confident, experienced professional with a proven history of exceptional organisational and time management skills to support our team of clinicians.

Whilst you will be Personal Assistant to the Consultant Clinical Psychologist, you will also be supporting the wider clinical team as well as our large team of associates by helping to create and maintain all administrative functions necessary to ensure the smooth functioning of the business.

The role is full time - 37.5 hours a week Monday to Friday. It is in-person, flexible working over two office bases (mid-Warwickshire (near Kenilworth) & North Birmingham (near Sutton Coldfield).

You will initially be covering maternity leave but the post is permanent as we are growing the service and anticipate the ongoing need for this role.

Main duties of the job

You will be a crucial member of our small, friendly admin team in a busy psychological practice underpinned with trauma informed principles. You will be providing a compassionate, professional clinical service that is instrumental in the quality of care our clients receive.

You will have the ability to prioritise a number of tasks with differing deadlines and levels of importance across our many and varied contracts.

You will be a great team player with initiative and a willingness to turn your hand to anything to help and support your colleagues.

This is a key position in a small and busy team and we are looking for someone dynamic, enthusiastic and up for the challenge of this fast paced, forward moving role.

About us

Phoenix Psychology is a well-established independent practice with two bases in the Midlands. We provide therapeutic services, assessments, consultancy, supervision, and training, specialising in working with complex trauma presentations across the lifespan whether that be looked after and adopted children (LAAC) and families with complex difficulties who are supported by their local authorities, young people at risk of exploitation and/or offending, or adults who have experienced complex trauma through their employment, early life, military experiences or as a result of more recent significant events.

We value  relationships , a guiding principle which underpins every aspect of our practice. We believe that relationships facilitate psychological well-being when they are built on  connection, compassion, integrity, honesty, respect , and  trust and have the aim of encouraging and supporting mutual development and growth. Whether it is within our 1-1 relationships, our peer connections or our dealings with organisations we invest energy in the embodiment of these values with a view of enhancing the capacity for all to thrive.

We can offer you our commitment to promoting equality & valuing diversity and recognise the importance of a work life balance, respecting the need for flexible and balanced working practices. All employees are entitled to our Employee Assistance Programme, Income Protection Plan, pension scheme and competitive salary.

Job responsibilities

MAIN RESPONSIBILITIES

Administrative Support: Manage multiple and conflicting diaries and schedules, appointments, and emails. This includes organising and attending meetings, compiling paperwork and agendas, minute taking; arranging client appointments including triaging of referrals, coordinating diaries and room bookings. Maintain, develop and enhance processes and data systems. Preparing and formatting documents and reports to a high standard.

Communication: Act as a first point of contact and liaison between the team and multiple other parties, including clients, colleagues, commissioners and service providers which involves answering calls, responding to emails, and drafting correspondence. Collaborating with clinicians to ensure efficient project delivery and timely follow ups with clients.

Organisation: Maintain filing systems, both digital and physical, to ensure efficient retrieval of information. Keep track of important documents, contracts, and deadlines.

Financial Management: Handle ad hoc expenses and work in conjunction with the Finance team on various projects. Collaborate with the Finance team to create and develop company proposals for potential commissioners.

Errands and Tasks: Take care of miscellaneous tasks, such as scheduling appointments, and / or coordinating repairs and maintenance for property or equipment.

Confidentiality: Maintain strict confidentiality regarding sensitive information, such as personal matters, financial details, or business strategies. You will be able to maintain confidentiality and handle sensitive information with discretion.

Problem-Solving: Anticipate potential issues and proactively address them. Handle unexpected situations with composure and resourcefulness.

Tech Savvy: Proficiency with various software and technology tools, including Microsoft office, calendar applications, and communication platforms especially Outlook/Word/Excel and PowerPoint.

Adaptability: Be flexible and adaptable to changing priorities and needs. Be willing to take on new tasks and responsibilities as they arise.

Professionalism: Represent Phoenix Psychology's ethics and values in a professional manner at all times, both in-person, on the phone and in written communication.

Person Specification

Skills - Essential

  • High standards of accuracy and attention to detail;
  • Excellent written and verbal communication skills;
  • Extensive IT skills. Competent in Microsoft Office (Outlook, Word, Excel and Teams);
  • Strong organisational skills with a systematic approach to problem solving;
  • Excellent time management skills with the ability to prioritise, plan and organise day to day activities ensuring that deadlines and objectives are achieved;
  • Organisational and time management skills with the ability to multi task within a demanding office environment;
  • Good interpersonal skills, confident and professional telephone manner;
  • Effective problem solving techniques with a can-do attitude;
  • Excellent customer service skills;

Qualifications- Essential

  • Good standard of education evidenced by GCSEs or equivalent (GCSE grade C or equivalent in Maths and English);
  • Excellent level of English both oral and written;
  • Good level of Maths;
  • At least 2 years of PA and / or Executive assistant experience;
  • IT literate and competent with Microsoft programs including: Word, Excel, PowerPoint, Outlook & Teams;
  • Excellent Communication Skills;
  • Entitled to live and work in the UK;
  • Full clean UK driving licence with access to a car.

Desirable

  • Level 3 in Customer Service / Business Administration or NVQ level 2/3 in Administration or other secretarial qualification;
  • Previous experience of clinical secretarial / PA work.

Experience - Essential

  • -Experience of working in a busy office with a strong customer service ethos;
  • -Ability to work effectively within and between teams to achieve common objectives;
  • -Experience of using systems for data entry and reporting.

Desirable

  • -Experience of providing co-ordination and administrative support in a relevant professional environment such as psychological, medical or legal;
  • -Experience of working in a relevant professional environment such as psychological, medical or legal.

Personal Attributes - Essential

  • A team player with a positive outlook and strong work ethic;
  • The ability to use own initiative and know when to seek advice;
  • Acts with professional integrity at all times;
  • Committed to high standards of quality and seeks to improve systems and processes;
  • Ability to work under pressure to tight deadlines;
  • Ability to develop and maintain strong, effective and professional working relationships;
  • Ability to manage the personal impact caused by dealing with potentially distressed clients and disturbing clinical material;
  • Willingness to travel where necessary;
  • Flexibility in working hours when necessary;
  • Flexible and receptive to change;
  • Treat people fairly and respectfully.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.