Office Administrator
2 weeks ago
JOB DESCRIPTION
Post Title : Office Administrator
Responsible to: Chief Executive Officer
Hours; Full Time (37.5 hours per week)
Salary: £20,000
Location: Morecambe FC Community Sports Offices
Job Purpose :
The post holder will contribute to all aspects of the team’s administration functions by providing the highest levels of support and customer service to the wider club and stakeholders.
To provide administrative support to senior management, including organisational support for projects involving liaison with staff, the wider club, and external stakeholders.
To provide administrative support for the charity’s events and services including Soccer Schools, competitions, open days, and presentation evenings. This will include attendance.
To undertake the management and maintenance of the charity’s data collection processes to be able to provide accurate information for various statutory returns and internal reporting
Main Duties and responsibilities
To provide administration support associated with recruitment and induction of staff.
To minute meetings as required
To reconcile monthly cash payments and banking
To record expenditure and provide accurate information to enable the charity’s accounts to be produced
To monitor scrutinise staff time sheets and support the payroll process
To update staff training records and highlight any renewals due
Produce invoices for charity’s debtors by the agreed deadlines and chase up any outstanding payments
To manage all incoming admin e-mails, phone calls and in person enquiries and provide appropriate, timely responses
Contribute to the co-ordination, production and review of the charity’s policies, procedures, and processes.
To monitor the storage of sensitive data to ensure GDPR compliance
To input data on to various external software systems for reporting purposes
To collect and collate data from the team to support quarterly reporting
To provide administration for all match day activities including bookings and payments
Liaise with service providers / contractors to ensure all I.T and office requirements are met.
To expertly operate computerised systems and applications including Microsoft Word, Excel, Access, PowerPoint and Outlook. This will include data inputting
To produce and format documentation required for the charity
To be responsible for the office filing system and to maintain archives. To ensure confidential waste is disposed of.
To be responsible for the maintenance of office equipment and supplies
Person Specification
Experience / Knowledge
At least 2 years’ experience of working as an administrator
Exceptional use of Microsoft Office applications
An excellent communicator with high standards of customer service skills,
Well organised with good time management skills
Ability to meet deadlines
An understanding GDPR regulations
Personal Attributes and Values
Resilient with the ability to manage a challenging workload
Demonstrate the highest levels of honesty and integrity
To have compassion and empathy for service users and colleagues
To treat people with dignity and respect
Additional Requirements
A minimum of 3 GCSE’s at Grade 5 or above including Maths & English or equivalent experience
Full driving license and access to a vehicle
Commitment to continuous professional development and willingness to undertake training where necessary.
A flexible approach to working evenings, weekends and match days
To complete an enhanced DBS check
To apply please visit
Job Type: Full-time
Pay: £22,308.00 per year
Benefits:
- Company pension
- Free parking
- Health & wellbeing programme
Schedule:
- 8 hour shift
- Monday to Friday
- Weekend availability
Application question(s):
- Do you have access to a car
Licence/Certification:
- Driving Licence (required)
Work Location: In person
Application deadline: 24/05/2024
Reference ID: OA1
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