Co-ordinator / Logistics Operative
3 weeks ago
Warehouse Coordinator
As the world's leading event production company, Encore's global team of creatives, thought leaders and experts delivers real results through strategy and creativity, innovative technology, digital solutions, and concepts for hybrid, virtual and in-person events on site.
Encore is the trusted partner for event planners, companies and agencies, leading hotels and more than 2,100 venues worldwide. Private Healthcare
Employee supported volunteering
Enhanced family leave provisions
Perkbox and Employee assistance Programme
Company sick pay
Employee recognition scheme
Generous employee referral scheme
Global presence and opportunities worldwide
Position Overview - Warehouse Coordinator
Process paperwork and coordinate transportation and deliveries for outgoing shipments daily. This position reports into the Warehouse Manager or Warehouse Supervisor subject to region.
Encore strives to create workplaces that reflect the communities in which we work and live, and where every individual has a full sense of belonging. Our commitment to diversity, equity and inclusion fuels innovation, collaboration, expertise, and excellence, while connecting us more closely to our customers
Fleet Management (subject to local warehouse structure)
· Assist in monitoring daily routing to prioritize on-time delivery/pickup.
· Perform frequent reviews on delivery/pickup services and monitor on-time performance.
· Process Encore Configuration hotel equipment sales orders and schedule for shipment.
· Do the Right Thing - Close out orders shipped daily in our wms (warehouse management system) to generate packing lists and generate back orders.
· Coordinate all operational requirements related to projects, including dispatch and return of equipment, ensuring overall quality control.
· Coordinate all local transport requirements and workflow ( i.e. scheduling, coordination, communication, administration) cost effectively.
· Ensure that the subcontracted trucking companies meet all of the required company and legal standards, including but not limited to, license, insurance, health and safety, quality of services (reliability, dependability, presentation).
· Organize and coordinate the delivery and collection of dry hires and sub-hired equipment.
· Work closely with our logistics carriers to coordinate shipping CapEx orders to our hotel locations.
· Process shipping paperwork for orders shipping daily.
· Value People - Communicate delivery information via email with our hotel external customers.
· Administration
· See the Bigger Picture - Research and assist with transportation claims for CapEx orders including providing Logistics Coordinator with necessary information and processing replacement equipment orders with our Procurement Team.
· Process all administrative paperwork relating to warehouse consumables, in coordination with the Warehouse Manager.
· Administer proper invoicing procedures relating to truck booking, vehicle repairs, warehouse crew, and others.
Minimum 2 years’ experience working in a fast paced, multi -tasking warehouse distribution office environment with a demonstrated high degree of accuracy and attention to detail.
· Experience in a warehouse logistic or planning environment (or dispatch team) would be beneficial.
· Proficient in Windows and Microsoft Office applications with an emphasis on Excel.
· Forklift license would be preferable (but not required)
Concern for Quality
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