Vetting Coordinator

2 weeks ago

London, United Kingdom Zodiac Maritime Full time
Job Description

Zodiac Maritime is an international ship operating company providing a full range of management services for a wide and diverse fleet of commercial ships, spanning containership to tankers, bulk carriers to PCTCs, and a growing orderbook focused on dual-fuel vessels to improve overall fleet energy efficiency.

Headquartered in London’s bustling West End, our modern, open-plan offices accommodate a growing team of over 200 people. With representative offices across Europe and Asia, our shore-based headcount grows as our fleet continues to expand and diversify, as does our dedicated crew of over 6,500 seafarers.

This is an exciting time for the company as we continue to grow and modernise our fleet and operations. We are looking for hard working and dynamic individuals to come aboard and be a part of the next generation of the Zodiac Maritime team

Position: Vetting Coordinator

Reporting to: Head of Vetting & Marine Assurance

Contract type: Permanent

Overview of role

Working under the guidance and supervision of the Head of Vetting and Marine Assurance you will be responsible for providing administrative support to the Vetting Department. Coordinating the compliance of the Tanker and Bulk Carrier fleets, in line with the commercial vetting and compliance requirements.

Key responsibilities and primary deliverables

Vetting

  • Notify vessels about planned vetting inspection.
  • Ensure vessels SI reports are received as per agreed timescale and submitted to Oceanfile.
  • Organise SIRE and CDI inspections for the tankers and, RightShip inspections for the bulk carriers in accordance with the inspection plan.
  • Render assistance with Pre-SIRE documentation.
  • Organise Safety and Charterer inspections that are commercially requested for a particular voyage.
  • Provide vessel with requisite Class documents, prior to vetting inspections.
  • Submitting Service/Repair orders to Oil Majors/RightShip/3rd party vetting contractors.
  • Coordinate with local agents, vessels, inspectors, and superintendents to ensure planned inspection can be completed in a cost-effective way.
  • Update and maintain office records with Vetting Reports, Ship inspection and Port State Control data.
  • Ensure crew evaluation is completed on intranet by Superintendents upon completion of planned SIRE/CDI/RightShip/Safety inspections.
  • Download Superintendent’s Oceanfile reports for Tanker Fleet and pass them on to the relevant assistant for filing and circulation.
  • Oil majors / RightShip approval message to be filled and maintained in SharePoint.
  • Coordinate with vessels and agents for periodical P&I attendance as required by P&I Clubs.
  • Assist with questionnaires, drawings, certificates etc, as required.
  • Keep OCIMF, RightShip, Q88 and CDI databases updated with vessel information.
  • Prepare the KPI data for vetting and PSC inspections for the respective fleets.
  • Analyse data and prepare reports, graphs, trends etc.
  • Assist in preparing reports and presentations.

Skills Profile

  • Shipping related degree or equivalent.
  • Previous office / administration experience within a ship management company.
  • Demonstrated strong interpersonal skills to facilitate and maintain strong relationships at all levels of the business.
  • Excellent attention to detail with the ability to identify and focus on relevant information.
  • Well developed numerical, analytical and report writing skills.
  • Advanced knowledge of Microsoft Office; Word, Excel and PowerPoint and open to learning other data software package skills.
  • Ability to self-motivate and to prioritise conflicting demands against short timelines.
  • Strong focus on delivering quality and meeting deadlines. Successful track record in dealing with a broad set of activities within a fast-paced environment, whilst managing pressure well.

Due to the high volume of applications, we regret that only shortlisted candidates will be contacted.

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