Office Manager

1 week ago


Caterham Surrey, United Kingdom Parker Jones Group Ltd Full time

Job Summary: The Office Manager / Personal Assistant (PA) will play a critical role in managing daily office operations and providing administrative support to the CEO. The successful candidate will handle a wide range of administrative, logistical, and operational tasks to ensure efficient office management and the smooth functioning of the executive team. You will be a key point of contact for internal and external stakeholders, contributing to the overall productivity of the company. My Client is a Leading HVAC manufacturing Company offering a wide range of Products to a large clientele. Key Responsibilities: Office Management:

  • Oversee day-to-day office operations to ensure efficiency and productivity.
  • Manage office supplies, equipment, and maintenance, ensuring smooth functioning.
  • Coordinate with vendors, contractors, and service providers for facility management (repairs, HVAC equipment, etc.).
  • Ensure compliance with health and safety regulations within the office environment.
  • Organise and manage office files, records, and documentation (both physical and digital).
  • Handle incoming and outgoing mail, courier services, and deliveries.
  • Supervise office support staff, such as receptionists or administrative assistants.
Personal Assistant to CEO / Senior Management:
  • Provide comprehensive administrative support to the CEO and other senior managers.
  • Manage executive calendars, schedule appointments, meetings, and conferences.
  • Prepare meeting agendas, presentations, and minutes, as well as track follow-up tasks.
  • Coordinate travel arrangements, including booking flights, accommodations, and transportation.
  • Handle confidential and sensitive information with discretion.
  • Act as a liaison between the CEO and internal/external stakeholders, including clients, suppliers, and partners.
  • Assist in preparing reports, presentations, and correspondence on behalf of the CEO.
  • Support in planning and coordinating company events, team meetings, and training sessions.
Required Qualifications s Skills:
  • Proven experience as an Office Manager, Personal Assistant, or in a similar administrative role.
  • Strong organizational skills with the ability to multitask and prioritize effectively.
  • Excellent written and verbal communication skills.
  • Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
  • Ability to work independently and as part of a team in a fast-paced environment.
  • High attention to detail, especially when handling financial data and confidential information.
  • Strong interpersonal skills and a professional demeanor.
  • Ability to manage multiple projects and deadlines


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