Business Performance Coordinator

3 weeks ago

London, United Kingdom Lavender Jones Recruitment Full time

Our client is a boutique hedge fund, which runs a successful fund, and they are looking for a new Business Manager to join their team. The firm is 16 people strong, and they are a friendly team who are all passionate about what they do, and this role is pivotal in the smooth running of the office and business. Office Management; Whilst previous hedge fund or financial services experience is preferred, all of the investment tasks can be taught and there will be a thorough handover. Complete monthly expense reconciliation for the Founders’ corporate credit card and out of pocket expenses
Travel: Coordinate the Founders’ travel itineraries, flights, hotel accommodation, airport transfers, rental car, visas and other travel needs
Projects: Support in external business ventures of the Founders
Private Support: Assist with family events, trips, medical insurance claims etc when required and run errands when required
Provide assistance and support to others on various projects such as new employee onboarding, calendar planning, projects, invoicing and staff communication
Assist others with occasional flights, hotel accommodation, airport transfers and visas
Administrative Duties: Provide administrative support to Founders in order to increase their availability for trading and executive level responsibilities. Assist with any ad hoc requests of the Founders
Office Management:
Oversee all daily office functions ensuring the organisation and staff have a safe, clean & optimal work environment. e.g. temperature, cleaning, building management etc
Serve as the first point of contact to answer, screen and transfer incoming calls as well as office visitors
Responsible for all vendor management which includes ordering equipment and supplies, managing and monitoring service levels, invoice reconciliation and addressing unsatisfactory vendor services
Plan all company and team events e.g. Holiday party, team building and offsites
Maintain office files and records as well as update company contacts
Act as Fire Warden and Appointed First Aider
Arrange necessary H&S testing and risk assessments e.g. PAT Testing, Legionella, Fire
Coordinate and distribute the monthly and quarterly performance letters to the investors
This role is 5 days in the office and there will be a couple of times a year that you would need to come in on a weekend to supervise any maintenance checks.

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