Admin Assistant in Flint

4 weeks ago

Flint Flintshire, United Kingdom Carbon 60 Full time

We are looking for an Admin Assistant to join Kimberly Clarke on a 6 month contract at the Flint Site.

Job Position Purpose / Summary
To provide general administrative support for the Flint Site, which incorporates the Coleshill Mill and Flint Mill manufacturing facilities. The hours are Monday to Friday 8.30am until 4.30pm.

Job Position Scope
Reporting to the Site Leader, the Site Administrator will work closely with the Customer Support Co-ordinator to ensure pro-active administrative support on site including diary management for key meetings, organising charity and community events, site communications, recruitment co-ordination, the purchasing of workwear, PPE, stationery, washroom facilities and hospitality requirements, and other general administration

Job Position Accountabilities / Expectations
Working closely with the Customer Support Co-ordinator to organise key site meetings and co-ordinating diaries for Site Leader and Senior Leadership Team including room bookings, meeting room organisation, set up and hospitality, and general administration needs for the site
Raising the profile of Kimberly-Clark within the local community, Flint Site by pro-actively establishing networks outside of the organisation for fund raising charity and community events
Maintaining and keeping up to date the site Sharepoint intranet, site notice boards, communications folders, newsletters and site distribution lists in both manufacturing facilities
Co-ordination and supporting the recruitment process for all site leaders including contacting candidates, arranging interview times, sending invites, booking rooms, preparing interview packs
Site requisitioner and purchase order owner for:
o Work Wear
o Personal Protective Equipment, (PPE)
o Prescription Safety Glasses
o Site Washroom (Free of Charge) Supplies
o Stationery
Co-ordination of effective recognition on site by distributing Christmas vouchers, ad hoc recognition vouchers, breakfasts / lunches, retirement and leaving cakes, collections and cards
Process owner to ensure mill bonus data is collated in a timely manner and submitted twice annually by deadline to ensure accurate payroll processing
Maintaining documents for standard work and standard reports including crisis management contact lists, supporting Safety meetings and producing safety reports
Ensuring the distribution of all employee postal communications
Other ad-hoc or project based data input/transfer

Qualifications / Education / Experience / Skills Required
A good level of general education,and have a proven track record in providing administrative support to a team. The job holder must also have strong communication skills with the ability to liaise with others and form strong relationships both internally and externally to the organisation, adopting a professional and competent approach to all tasks. They must also be pro-active with a can-do attitude, have good organisational skills and be able to co-ordinate activities across the business. They will have exceptional attention to detail, and have a methodical and organised approach to work. They will be flexible and adaptive to change, with the ability to pick up new tasks and assignments quickly.
Specialized or Essential Knowledge Required (Optional)
Strong IT skills, specifically in Microsoft office including Outlook diary management, internet and bespoke systems.

Start: ASAP

Duration: 6 months plus

Location: Flint Site

Rate: 26 per hour

If you're interested, please reply with your CV.

Carbon60, Lorien & SRG - The Impellam Group STEM Portfolio are acting as an Employment Business in relation to this vacancy.

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