Project Assistant FTC
2 weeks ago
Generate, track, and complete all necessary subcontracts, purchase orders, bonds, and other project functions, including but not limited to, change orders.
Be familiar with state construction requirements and lien procedures.
Maintain project documents within the Contract Manager Software, standardized filing system, and server.
Answer calls from vendors and/or clients.
Gather and assemble supporting documents for Project Manager, including time cards, visa expense reports, and other necessary documentation.
Manage project requirements, including cost tracking, as needed.
Assist with bid running including helping other offices when available.
Participate in meetings, taking and publishing necessary minutes.
Process project close out documents.
Track, manage, and process purchase orders and invoices as necessary.
Complete all necessary accounts receivable invoicing.
Some coverage of front desk duties will be included.
Other general office and clerical duties as needed.
QUALIFICATIONS FOR SUCCESS:
Strong organizational skills with the ability to prioritize responsibilities with limited supervision.
Basic understanding of necessary accounting principles and processes.
Capable of working in a fast-paced atmosphere, with the ability to assist the project team in directing the flow of office procedures for timely distribution and coordination.
Detail-oriented, self-motivated, and have at least three to five years' experience in a construction environment.
Extensive use of Microsoft Office.
Knowledge of general office procedures, and excellent oral and written communication skills.
Must have the ability to resolve problems efficiently.
Proficient in copying/moving files and creating directories in a Windows environment.
Attention to detail and math skills are essential.
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