Executive Assistant, Chief People Officer and one other Executive

1 month ago

London, United Kingdom PRI Association Full time
Executive Assistant, Chief People Officer and one other Executive (10 Month Family Leave Cover)
  • LOCATION: Hybrid · London, UK
  • BASIS: (10 Month Family Leave Cover) full-time contract
  • CLOSING DATE:  8:00pm, 12th May 2024 BST
Job Description

This role provides EA support to the Chief People Officer and one other Executive, including planning, diary management and maintaining high-level internal and external relationships, including with the Leadership team.

The post holder is required to be able to work autonomously, however forms an important part of the People team, reporting into the CPO and other Executive and working closely and collaboratively with the CPO’s and Executive teams. The EA will take on ad hoc projects in support of the CPO’s and Executives workstreams as and when required. 

The EA to the CPO and Executive will need to be able to anticipate and respond to competing priorities, seeking to improve processes with a solution oriented, transparent, and adaptable approach. This role is critical to the smooth running of the CPO’s and Executives function and requires someone approachable, with lots of enthusiasm, well-honed communication skills and organisational skills.

Core Responsibilities
  • Provide EA support to the CPO and Executive including diary management, travel, meeting control, logging contact information on the PRI CRM and expenses. 
  • Ensure a proactive and first-class service is provided to the CPO and Executive, including operational planning and delivery and tracking/capturing priorities. 
  • Act as an ambassador of the PRI, building strong relationships with a wide range of contacts, including incredibly important internal and external stakeholders. 
  • Prepare and collate information and documentation required by the CPO and Executive in advance of their meetings to ensure they are prepared in plenty of time. 
  • Deliver ad hoc projects and tasks in support of the CPO and Executive, working closely with their business areas. 
  • Work with the CPO’s and Executive Director Groups to ensure the CPO and Executive are prepared for their PRI (Principles for Responsible Investment) Board and associated Committees that they may be affiliated to.
  • Work with relevant teams across the PRI in the strategic planning of events, working with others on their delivery as appropriate. 
  • Work collaboratively and collegiately alongside the other EAs in the business to ensure teams are aligned and there is a full service maintained in times of absence 
  • Provide regular reporting to the CPO and Executive as and when required.
Person Specification
  • Experience of working as a PA or EA, in a hands-on role at C-Suite level 
  • Demonstrable evidence of global diary management and planning 
  • Significant experience of managing global travel 
  • Experience of building systems and processes to improve workflows 
  • Excellent organisational skills, able to multi-task, meet deadlines and juggle competing demands 
  • Excellent attention to detail, including ability to proofread documents and emails and produce work at a consistently high quality and level 
  • Excellent written communication and verbal presentation skills, with an ability to apply confidentiality given the business area. 
  • A collaborative and consultative approach to working with others at all levels in the organisation, the ability to foster an inclusive working environment 
  • Excellent interpersonal skills, able to build relationships, both internally and externally 
  • IT/system skills to an intermediate/advanced level (Microsoft Office packages) 
  • Pragmatic, proactive and solution driven approach is essential 
  • As this is a global role, international travel may be required. 
  • Language skills, other than English, are desirable.

We particularly welcome candidates from under-represented groups, including Black, Asian, and other People of Colour, those with visible or non-visible disabilities, LGBTQ+ candidates and those who are neurodivergent. 

The PRI is committed to offering flexibility to our employees, both formal (e.g. part-time work) and informal (e.g. a shift in hours to accommodate caring responsibilities). Please talk to us about how we could make this role flexible for you.

N.B. We reserve the right to close a vacancy before the closing date in the event of an overwhelming response or a change in business priorities.

  • PRI Association, 25 Camperdown Street, London, E1 8DZ, UK
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