Team Administration Coordinator
4 weeks ago
**Vacancy Type:** Permanent**Location:** HMP & YOI Grampian**Pay Band:**
Please refer to full job description on SPS career site**Salary:**
£26,567**Closing Date:** 2025-01-06**Hours of Work:** Please refer to full job
description on SPS career site**Job Purpose:** The post holder will be
responsible for the administrative duties for the Court Team within HMP & YOI
Grampian, working in the Finance & Administration
Department.**Responsibilities:** Ensure the effective administration of the
prisoner Admissions, Transfers, Liberations and Foreign Nationals, of which
you will have the responsibility to ensure that accurate information is
processed timeously and securely, in accordance with legislative requirements
and SPS procedure.Provide accurate recording of all prisoner transactions and
data, inputting on the Prisoner Record System (PR2) ensuring all records take
account of changing prisoner circumstances and are compliant with SPS Policies
and Audit Processes.Verify relevant data held on Prisoner Record System (PR2)
and communication information both internally and externally. Also responding
to written enquiries within appropriate timescales, standards and in
accordance with the Date Protection Act, including the collation of Subject
Access Requests (SARs).Accurately interpret warrants and accompanying
documents via paper and SPS Prisoner Record System (PR2) This will be done
after undertaking and successfully passing training in the Warrant Sentence
Calculation Course. This will enable assistance when carrying out the initial
check of warrants produced by the Courts, and that this has been done in
accordance with legislative requirements and SPS procedures. To multi-task and
provide a supporting role throughout the establishment to ensure that
deadlines are met. This will include carrying out any tasks as directed by
your Line Manager, which will include covering and ‘acting up’ in other
duties, such as Parole and Court Desk. **Person Specification** SPS
recruitment and selection practice is based on the fundamentals of our
Behavioural Competency Framework. This identifies behaviours and standards
required both of applicants seeking to join us, and our staff in their
respective roles. Assessment of specific behaviours, of which there are
twelve, will be determined by the role you are applying for. Whilst it is
unlikely you will be assessed on all of them , you will be assessed on these
identified as key to role.**Qualifications Requirements** Minimum of two
National 5 (or equivalent) qualifications, including English and Mathematics
or relevant experience gained in a similar role andor environment.
**Essential****Experience Requirements****Knowledge Skills Requirements**
Experience of good communication skills evidencing what type and how used.
**Essential** Experience of attention to detail whilst working to deadlines,
outlining examples. **Essential** Experience of good numeracy skills
evidencing what type and how used. **Essential** Evidence your knowledge and
understanding of the Data Protection Act (GDPR). **Essential****Selection
Methods** Please refer to full job description on SPS career site
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