Private PA to CEO

3 weeks ago

City of London Greater London, United Kingdom GIMO Global Interactive Marketing Online Ltd Full time

About Us: GIMO is a silver award winner of 2021 Employee Centric Company at UK Employee Experience Awards (UKEXA) in London and accredited as a Great Place to Work-Certified™ Organisation in 2022. Check all associated application documentation thoroughly before clicking on the apply button at the bottom of this description. The Company was established in 2006, based in the Waterloo/Southwark area with circa 200 employees working for us in London, and an additional 450 employees working globally as part of the group. We have a very multicultural team here at GIMO with employees specialising in all aspects of Digital Marketing including Affiliation Marketing, Development, Web Design, Content, Analysis, Software Development and Customer Service. Duties & Responsibilities:

  • Support the CEO and his family, (wife and 3 children) and extended family when required.
  • Administrative responsibilities: answering correspondence, filing documents, preparing domestic contracts, memorandums, managing school correspondence of children and medical appointments for the CEO and family.
  • Dealing with the CEOs personal tax return – collating information for the accountant.
  • Monthly reconciliation for properties and personal bank accounts
  • Travel/logistics, hotel bookings for the CEO and the family, liaise with the family travel agent, booking VIP meet and greet.
  • Management of art database/spreadsheet
  • Liaising with the family house staff and driver
  • Book couriers/arrange shipments via FedEx.
  • Anticipate needs, proactive and forward thinking.
Person Specification:
  • Must have few years of experience as private PA supporting the principal and the family.
  • Proficient in Excel and basic bookkeeping and a good working knowledge of Word, PowerPoint, Sage Line 50 and Outlook is essential.
  • Must be available to contact outside of business hours to take care of various business and/or personal items for the CEO.
  • French speaking will be preferred.
  • Must be always patient, friendly, approachable and professional.
  • Excellent written and oral communication skills
  • Highly organized, disciplined and good time management skills
  • Able to work on own initiative and can be relied on to work unsupervised.
  • Must work well under pressure.
  • Able to act with discretion and deal with matters of a confidential nature with clients and managers.
  • Calm and confident manner and with great diligence
Our generous benefits package includes but not limited to
  • Hybrid working [ 3 days in office]
  • Pension
  • Health Insurance
  • Perk box
  • Work from abroad up to 4 weeks/ year
  • Employee Wellbeing
  • Learning and Development
  • Staff social engagement activities
More benefits are available and will be discussed once successful. “GIMO is committed to equality of opportunity for all staff and applications from individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships."

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