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![Hospices of Hope](https://media.trabajo.org/img/noimg.jpg)
Assistant Private PA
2 months ago
To provide comprehensive, confidential and professional assistance to the Founder and Development Director, Graham Perolls CMG, OBE
To ensure the smooth running of an efficient, effective office and to be proactive in providing first draft responses. To be welcoming, hospitable, culturally sensitive and to deliver a range of high-level projects in a timely manner.
To act as the first point of contact for the Founder and Development Director and SMT (as required), receiving all calls, liaising with Network Partners, and dealing with senior level staff, trustees and other external visitors.
· To ensure the efficient, effective and professional management of the Founder and Development Director’s s office, utilising all aspects of Microsoft Office software.
· To manage and maintain executive schedules, appointments and travel arrangements to make effective use of the Founder and Development Director and SMT’s time; this includes diary management and facilitating work/life balance.
· To conduct research, assemble and analyse data to prepare reports and documents.
· To organise the office filing system to ensure ease of retrieval.
· To ensure security and confidentiality of data.
· There may be opportunities to travel on behalf of or with the Founder and Development Director and/or SMT.
· Work with volunteers: recruiting, training and assigning tasks.
Event management, including event liaison, booking meeting rooms, catering and facilities as required.
· Liaise with Hospices of Hope’s Network Partners.
· C) Project Based Work
· Co-ordinate a wide variety of project-based work such as management of Grants, plus CEO and SMT’s involvement in internal projects.
· advanced MS Word, Excel, PowerPoint, Outlook and Desktop Publishing skills
· able to prioritise and manage multiple projects simultaneously, and follow through on issues in a timely manner
· flexible, positive and trustworthy
· practical knowledge of social media (LinkedIn/Twitter/ Facebook)
· Understanding of new technology and can harness that to benefit the smooth running of the office
· project management experience
· practical knowledge of social media (LinkedIn/Twitter/ Facebook)
· Understanding of new technology and can harness that to benefit the smooth running of the office
· project management experience
·