Administration & Projects Coordinator
1 month ago
BMC Recruitment Group are on the lookout for an Administration & Projects Coordinator , ready to make an impact in an exciting engineering firm based in Gateshead. The role is more than just admin - it's the heartbeat of operations, keeping all the gears in motion
If you are hard-working and skilled Administrator who has extensive experience of working within the Engineering, Construction or Manufacturing industry and thrive in organising, love a checklist, and are keen to support a dynamic team, this could be your moment.
Main Duties:
- Prepare and provide documentation to internal projects team and managers
- Retrieve necessary information (e.g. user/client requirements and relevant case studies)
- Act as the point of contact for all participants
- Raising of all project Purchase Orders
- Raising of all Sub-Contract Orders & maintaining Logs
- Stock material requests & replenishment (where required)
- Assisting the team with the management and reporting of all Key Stages & documentation
- Weekly timesheet validation against project & payroll processing
- Customer & Supplier Maintenance
- Ensuring Timely processing of Credit Cards, Expenses and Petty Cash
- Record supplier invoices for payment, logging invoice queries and follow up to resolution.
- Providing ad hoc support to the finance team on other General Ledger items
- Organising surplus material returns to the suppliers
- Record all invoice queries and passing to the relevant person
- To ensure the confidentiality and security of all information processed during employment in accordance with the requirements of the Data Protection Act 1998 and any subsequent legislative revisions and additions.
- To be aware of personal responsibilities under Health and Safety regulations and attend appropriate training. To maintain Health and Safety focused projects.
- Min 1 years experience as a Administrator, Project Coordinator or similar role
- Solid organisation and time-management skills
- Team spirit and work effectively to deadlines
- Flexibility in schedule
- NVQ Business Administration or related field desirable
- 25 days holidays (including Birthday off)
- Matched pension scheme
- Annual reviews and development opportunities
- Training and development opportunities
- Positive and friendly work environment and team
- Helpful and encouraging team and managers
- Free onsite parking
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