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HR Assistant/Admin/Recruitment

3 months ago

Shropshire, United Kingdom HAYS Full time

Hays are working exclusively with a large renowned business in Telford who are looking to recruit an HR Administrator on a permanent basis. As an HR Administrator, your role will be primarily responsible for ensuring that all Group HR and L&D administrative duties across the entire employee lifecycle are completed in a timely, accurate and confidential manner, and act as the first point of contact for general enquires regarding recruitment, training, and policies.
HR/L&D Administration.
Undertake all HR administration for new starters - ensuring all paperwork has been received and checked, including eligibility to work in the UK documentation, acting on missing information with appropriate line managers and issuing offer letters, contracts, and new starter packs.
Collect and distribute internal and external mail and actively monitor the HR, recruitment, and Intranet support email inboxes, escalating to the appropriate person if/when required.
Ensure all departmental filing is dealt with efficiently and in line with data protection policies, and that filing cabinets are maintained and audited periodically.
Prepare any ad-hoc letters as requested by the Group HR Manager/Group Head of HR.
Ensure all HR databases/tracking systems are always kept up to date.
Notify relevant payroll teams on time of new starters, employee leavers, changes to pay and employee benefits payments to ensure accurate payment of wages.
Record sickness absence information and highlight any triggers in relation to absence levels as per the company sickness policy to the Group HR Manager for action.
Administer all parental leave related confirmation letters, ensuring compliance with company policy/employment law and that all employees are communicated with appropriately.
Provide general advice on HR policies and procedures and seek further clarification with the wider Group HR team on any employee relations matters to ensure correct information is always provided to employees.
Act as note taker in investigations and/or disciplinary meetings as per the company disciplinary policy, ensuring advice is sought from the wider Group HR team where required.
Co-ordinate bookings and arrangements for internal and external training courses as required.
Provide regular data reporting on completion rates for mandatory training and reviews.
Track all statutory/mandatory training, including First Aid, Fire and Health and Safety, and assist the Group Health and Safety/Security Manager in the co-ordination of required training activity.
Assist in the upkeep of internal training records/Intranet data.
Robust administration and organisational skills – at least 2 years administration experience desirable.Excellent IT skills – proficient in Microsoft office packages including word, excel, PowerPoint, email and HR databases.