Admissions & Database Officer

2 weeks ago


Broadway Worcestershire, United Kingdom Vancouver Community College Full time

Vancouver Community College is committed to maintaining a work force that represents the diverse community we serve and we encourage all qualified applicants.
We acknowledge that Vancouver Community College ( VCC ) is located on the traditional unceded territories of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh) peoples who have been stewards of this land from time immemorial.
Be a part of creating an inclusive community that provides equitable opportunities for Indigenous and diverse representation, participation, and success for everyone.
Come join the VCC community as we shape the future together. The role is also responsible for making decisions relating to admission policies and procedures with guidelines and established admission criteria and information to applicants and others in the VCC Registrar’s Office. Communication around admission requirements, waitlists and admission decisions including unfavourable decisions is conducted in-person, by telephone, by mail or via email.
application status, fees and refund policy; policies and procedures; Requests may be in-person, as well as by telephone, in writing or via email. Must be familiar with College and department policies and procedures.
Process, evaluate and approve applications for admission to programs (e.g. screen for completeness of application and application requirements, evaluate and authenticate transcripts including out of province, foreign transcripts, calculating GPA’s and evaluating other required documents for admission) based on Program Content Guide admission requirements; registers and drops students into BC Campus open learning courses.
references Industry Training Authority ( ITA ) website.
Produces transcripts and letters of attendance for students at the front counter as well as via phone, mail, fax and email.
Makes recommendations for improvements to admissions and registration processes, BANNER functionality and other projects; Perform general correspondence using MS Word, and prepare and work with Excel spreadsheets.
Qualifications Education and Experience
~ Completion of a 2-year post-secondary diploma and three years directly related experience at a post-secondary institution, preferably in the Registrar’s Office; an equivalent combination of training and/or experience may be substituted for the required qualifications.


Sound working knowledge of Student Information Systems (Banner preferred), Word and Excel.
process requests for admissions and explain policies and procedures;
communicate with non-native speakers of English using diplomacy and patience.
Exhibit expertise in areas that include: student web services program admission requirements, evaluation of educational documents, course pre-requisites, co-requisites, report cards, GPA calculations and other required documents to determine application qualifications and approvals to programs and registrations into courses; withdrawals and refunds, web self-services; and familiarity with College policies/procedures, while providing some advising, guiding, and planning services to prospective and current students.
Demonstrated proficiency and accuracy in alphanumeric data entry.
Employment Group Support Staff (CUPE)
Type of Position Temporary
Employment Type Full Time
Department REGISTRAR'S OFFICE
Position End Date - For Temporary Positions
Position End Date - For Temporary Positions 12/12/2025
Monday, Tuesday, Thursday, Friday 8:00 am to 4:15 pm
Wednesday 11:00 am to 7:15 pm or 8:00 am to 4:15 pm (late shifts on rotation)
Vancouver Community College is committed to maintaining a work force that represents the diverse community we serve and we encourage all qualified applicants.
Required fields are indicated with an asterisk (*).
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