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Scheduler / Production Planner (Permanent)

2 months ago

Edinburgh, United Kingdom EICC Full time

At the Edinburgh International Conference Centre (EICC) our vision is: to create an environment which inspires ideas that change the world
If you're professional, passionate, spirited and share our vision to create world changing events in Scotland, then we want to hear from you

We are currently looking for an experienced Technical Production Planner to join our lively team; a dynamic, creative team player who thrives in a fast-paced environment. 

You will be working on a combination of events in the venue and also in the online environment guiding your clients from the initial planning stage, right through to the event delivery. As the successful candidate, you will need to demonstrate exceptional organisational and communication skills, the ability to manage strong client relationships and have the ability to work autonomously, multi-tasking on several projects at the same time. 

Previous experience in project managing and delivering technical events (in a venue and in the online environment) and the availability to work flexible hours are key requirements for this role.

We celebrate diversity and are committed to creating an inclusive environment where we inspire ideas that change the world. We welcome all applications from all suitably qualified persons.

As a valuable member of the technical production team you will work closely with the rest of the operations team to organise and deliver the technical requirements for a variety of onsite and online conferences, exhibitions and dinners. Additionally to this, you will be required to support the department leadership in any admin and project management related tasks. A key aspect of this role is the ability to form a great relationship and work alongside our clients as well as the wider team to ensure the professional and seamless delivery of all event technical productions.
 
Deal with all aspects of the coordination, planning and successful running of technical productions for events at the EICC and online
Proactively handle any arising issues and troubleshoot any emerging problems on the event day, coordinating with the production crew and external production companies as required
Compile detailed pre and post event production schedules and documentation as well as building quotations for events on our online events platform
Sign off incoming production company risk assessments and method statements
Implement technical production’s business plan, systems and procedures
Comfortable with all aspects of modern technical event production
Strong analytical, project management and change management skills
Must have previous demonstrated experience in technical production for conferences and events – ideally working within events onsite and in the online environment
Educated to a degree level or equivalent work experience
Confident manner with a pro-active approach to completing tasks and projects
Ability to multi-task and work on several projects at the same time
Strong and proactive team player who is willing to be flexible with their time to meet the needs of the business and our clients
Good organisational and project management skills
Essential experience and knowledge of using software such as PowerPoint, Keynote, Acrobat, Vectorworks, and online event systems
Comfortable using both Windows and Apple operating systems