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PA to the Chief Operating Officer
2 months ago
The post holder will become aware of the latest thinking, issues and priorities facing the organisation and as part of their role will also play a key role in ensuring all actions related to activities and projects led by the Chief Operating Officer are followed through. This will require interaction with Board and other governance body members, the executive team and a broad range of stakeholders from around the world.
Diary management, dealing with correspondence, invoices and expenses for travel arrangements and itineraries, preparing and managing meeting papers, organising meetings, events and conference calls, and appointments e.g. with the Executive Committee, Board and advisory bodies.
Plan, in collaboration with the Chief Operating Officer, the annual schedule of corporate governance meetings (including dates for Board and Executive Committee meetings, global retreats or workshops etc).
Oversee and organise the contracts database; manage the leases database.
Undertake research and work on special projects with the Chief Operating Officer.
Administrative and logistical support to senior staff within the Corporate Services department, including making overseas travel arrangements.
Contribute to the work of the HR team, particularly in making and/or supporting arrangements for training and recruitment interviews held in the London office as required.
Undertake some governance activities (such as making meeting paper packs, minute taking) in support of the Governance Secretary, as required.
Communication across theat all levels – across other departments and regions, with the Executive Committee and with the Board members and members of the other governance bodies.
Work closely with other PAs in the organisation and the Office Services team, ensuring good teamwork and effective communication.
Experience of: managing busy and complex diaries, that change frequently (essential) arranging international travel and logistics (essential) planning and organising events, meetings (essential) undertaking research and managing and delivering projects (desirable)
Well-developed IT skills, in particular confident use of MS Office applications (including SharePoint); Confidence in dealing with financial information, in processing invoices completing expense claims.
Pay range and compensation package:
£
